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The Transaction Summary gives you a global view of all invoice transactions.
In the Financials module center 
, under Quick Links, click Transaction Summary.
- To create a new invoice, click
and complete the Transaction Data Entry form. - To post, reverse, or print more than one invoice at a time, select the check box in front of each invoice and then click Post, Reverse, or Print at the top of the list.
- The Action column contains links for the following actions. To open the document, click the link.
- The Description column contains links to open the invoices created in Operations.
List Functions
The Transaction Summary is a standard IMOS list, so you can sort it, filter it, do a Quick Search, and create custom Views for it. You can use logical operations to filter particular columns in the list.
Related Configuration Flags
| Name | Description |
|---|
Search by Entry Date
| When enabled, Transaction Summary and Edit Invoices lists in Financials are sorted by Entry Date by default; otherwise, by Invoice Date. |
| Invoice Approvals by Type | Specifies whether the control of invoice approval by type is enabled or not; adds an Invoice Approval Types control list to the Object Rights tab in Security, to grant users rights to approve specific types of invoices. On the Approve Invoices List and Transaction Summary, if a user does not have approval rights for an invoice type, the Review link will not be available for those invoices. |
| Invoice Postings by Type | Specifies whether the control of invoice posting by type is enabled or not; adds an Invoice Posting Types control list to the Object Rights tab in Security, to grant users rights to post specific types of invoices. On the Post Invoices List and Transaction Summary, if a user does not have posting rights for an invoice type, the Post link will not be available for those invoices. |
| Invoice Rejects by Type | Add Security Object Rights to reject specific invoice types per user/group. |
| Invoice Reversals by Type | Specifies whether the control of invoice reversal by type is enabled or not. When enabled, on the Object Rights tab in Security, an Invoice Reversal Types control list is added to grant users rights to reverse specific types of invoices. |
| Enable Non Voyage Journal Approval | Enable nonvoyage journal approvals. |
| Non Voyage Invoice Approval Needed | Enable specifying the number of approvals required for nonvoyage invoices. After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists. |
Journal Approval Needed
| Enable specifying the number of approvals required for journal invoices . After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists. |
Invoice Approval Needed
| Enable specifying the number of approvals required for all invoices other than nonvoyage and journal invoices . After an invoice has been approved, if it should be approved at least once more, its status is Partially Approved, and the last Approval User is in the Approval User column. An additional column, Approval User 2, is available in the Financials lists. |
| Show Only Approve and Post | Only display the Approve and Post button, not the Approve button, while approving invoices. |
| Invoice Reversal Approval Needed | Specifies how many approvals are needed before reversing an invoice. If it is set to a value greater than 0, indicating that approvals are needed in advance of reversing an invoice: - The Reverse button on the Transaction Data Entry form is renamed Approve Reversal until the requisite number of approvals have been gathered.
- A Reject Reversal button is available next to the Approve Reversal button to reject previous reversal approvals and change the invoice back to its initial state.
- On the Transaction Summary, a Reversal Approval Status column displays Partial or Full, as applicable, for any invoices that have accumulated reversal approvals but have not yet been reversed.
|
| AR Invoice Approval Needed | If a value between 0 and 9 is specified, determines how many approvals are needed for shipping-related AR invoices before posting and takes precedence over the setting of CFGActInvoiceApprovalNeeded. |
| Lock Financial Invoice After Approval | When enabled, no further changes can be made to the Financials invoice (Transaction Data Entry form) after the invoice has been approved. The invoice can still go through a subsequent approval process, or be rejected, but no data can be changed. |