Welcome to the Veson Nautical Knowledge Base. In the Help Center, you can view the same articles and contact support as needed.
IMOS On-Prem - Address
Complete an Address form for each contact with whom you do business. Take care not to create duplicate entries; they can cause errors in accounting. If you have a contact that functions as more than one type, do one of the following:
Enter separate records for that contact.
Complete and save the first record, delete the Address Type, press Enter, and select the other Type. You are asked if you want to create a new record; click Yes.
Enable configuration flag CFGEnableMultiRoleOnAddressBook, which allows multiple roles on one Address Book entry, all sharing the same information.
Because you need to add information about your banks to the Address form for your company and add information about your contacts' banks to their Address records, you might find it easiest to start by completing Bank Address forms.
Creating an Address Book Entry
To open a new Address Book entry:
In the Data Center , under Quick Links, do one of the following:
Click Address.
Click Address - List. In the Address Book, click .
Complete at least the following information:
Types: The form has slight differences for Bank (Type N) entries and Company (Type W) entries.
Short Name: Enter the name and then press Enter or Tab. If the Type and Short Name do not match any existing records, a message asks if this is a new record. To create a new record, click Yes.
The Short Name for Types other than W can be up to 32 characters, but if you will use mirroring for internal companies, the Short Name for all companies must be the same. Because a W record is limited to 6 characters, the internal Owner and Charterer Type records are also limited to 6 characters.
Curr: Check that the default currency is correct; otherwise, select the currency in which you deal with this contact.
Note: The base currency cannot be modified on W companies.Full Name
Reference No.: This field is used in Barging for forming Contract IDs for Time Charter, SPOT, or COA Equipment Contracts; it is required for any Charterer or Owner being added to one of these contracts.
Note: For schema versions 21.2 and later, up to 32 characters can be entered. For earlier schema versions, up to 8 characters can be entered.
Complete additional fields as needed.
Credit Term, for number of days, and Credit Line are as advised by the Chartering Accountant. This is for information only and will not trigger any validation when invoicing.
Save the form.
Note: When creating Agent address book entries, ensure that the Veslink ID field is populated with the Agent’s Company Code from veslink.com. If you do not know this value, feel free to reach out to Veson Nautical Support for assistance.
Summary Tree
The Summary Tree is at the right; when an Address has been used in a voyage, it summarizes and provides access to important forms and related information. You can attach and access documents or links.
Remittance Information Tab
(This tab is different for Bank (Type N) Addresses and Company (Type W) Addresses.) This tab contains information about Remittance and Correspondent Banks. Add the contact's bank account information here for their payable invoices.
To enter additional information, right-click the line and then click Remittance Information. The Remittance Bank record must be set up in IMOS and selected in the company's W Type record before transactions can be posted.
Contacts Tab
This tab contains information about individual contacts for this Address.
Docs check box: Select for the contact to be able to receive Veslink forms.
Reports check box: Select for the contact to appear in the Address Book Distribution list in the Output section of report Properties, to be able to receive reports.
To add more information about a contact, right-click the line and then click Contact Details.
Properties Tab
When User-Defined Fields are set up in the Data Center for Address Book records, this tab appears, where the fields can be selected and values entered for them.
Additional Information
Alerts: This field can be used to capture issues; the Charterer field appears light red on several forms after an Alert is entered for it. An Alerts column can also be selected to appear in the Address Book.
Parent Company is used for reporting purposes in cases where there are multiple sub-entities for one company. Additionally, the Parent company of the Vessel Owner is recognized as the Vessel Head Owner in Time Charter lists.
Inactive: If you have the Create Inactive Address Book Records Module Right selected, under Actions in the Data Center, this check box is selected by default for Addresses you create. To activate an Address, you must have the Module Right cleared.
Internal Address (configuration flag CFGAddBookInternalAddressText must be set to Internal Address): Select to identify a cargo counterparty for an outcharter voyage (when generating Demurrage Time Bar Tasks).
To view or enter ports serviced by the contact, click