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On many forms, you can attach and view a file or a link, after saving the form. You can access Attachments in these ways:
- Voyage Fixture, Time Charter In, Time Charter Out, Voyage Manager, Address, Vessel, Tow, and Equipment Contract forms have Attachments nodes in the Summary Tree. Click + to expand the node to show additional Attachments nodes; click - to collapse it again. On each node, click + to show a list of Attachments; click - to collapse it again.
- Tasks or Alerts with Attachments have an icon in the panel on the right side of a form. In the Tasks & Alerts panel, click
. If there is only one attachment, it opens. - From other forms, you can open the Attachments form. Depending on the form, you can use one of these methods:
- Click
or 
. - Click Attachments on the menu.
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- The file size limit for each attachment is 20 MB.
- IMOS does not support uploading of multiple documents at a time; attachments must be uploaded individually.
- Voyage attachments will not appear in other IMOS areas (e.g., on invoices). Invoice-related attachments must be uploaded separately in the Operations view or Transaction Data Entry.
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Dynamically Linking Attachments, Locations, and External Programs
Note: The Configuration Flags Module Right must be selected for you in Security.
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| Form | Configuration Flag | |
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| Cargo COA or VC In COA | DataForm.COA.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to COA link location in double quotes. These links appear in the Attachments section of the COA. - Within the path, {CoaNo} and {ReferenceNo} may be used, for example <Link>COA Docs="C:\My Documents\COA\{CoaNo}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-COA:{CoaNo}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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| Cargo or VC In | DataForm.Cargo.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to Cargo link location in double quotes. These links appear in the Attachments section of the Cargo form and the Voyage Manager. - Within the path, {CargoID}, {ExternalRef}, {VesselName}, and {VoyageNo} may be used, for example <Link>Cargo Docs="C:\My Documents\Cargo\{CargoID}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-cargo:{CargoID}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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| Voyage Fixture | DataForm.Fixture.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to Fixture link location in double quotes. These links appear in the Attachments section of the Voyage Fixture and the Voyage Manager. - Within the path, {FixtureNo} and {VesselCode} may be used, for example <Link>Fixture Docs="C:\My Documents\Fixture\{VesselCode}\{FixtureNo}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-vessel:{VesselCode} -fixture:{FixtureNo}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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| Time Charter In or Time Charter Out | DataForm.TimeCharter.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to Time Charter link location in double quotes. These links appear in the Attachments section of the Time Charter. - Within the path, {TcCode}, {ExternalRef}, and {VesselName} may be used, for example <Link>TC Docs="C:\My Documents\Time Charter\{TcCode}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-TimeCharter:{TcCode}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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| Voyage Manager | DataForm.Voyage.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to voyage link location in double quotes. These links appear in the Attachments section of the Voyage Manager. - Within the path, {VoyageNo}, {VesselCode}, {VesselTypeCode}, {VesselName}, and {VoyageReference} may be used, for example <Link>Voyage Docs="C:\My Documents\Voyage\{VesselCode}\{VoyageNo}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-vessel:{VesselCode} -voyage:{VoyageNo}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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| Address | DataForm.AddressBook.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to Address Book link location in double quotes. Within the path, {ShortName} and {RefNo} may be used, for example <Link>Address Book Docs="C:\My Documents\Address Book\{ShortName}"</Link>. Multiple locations may be entered, each in its own set of <Link> </Link> tags. Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-AddressBook:{ShortName}">Program Name="C:\Program Files\OutsideApp.exe"</Link>. These links appear in the Attachments section of the Address Book. The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. |
| Vessel | DataForm.Vessel.Links | Enclosed in <Link> </Link> tags, description of link location followed by = followed by path to Vessel link location in double quotes. These links appear in the Attachments section of the Vessel form. - Within the path, {VesselCode}, {VesselName}, and {RefNo} may be used, for example <Link>Vessel Docs="C:\My Documents\Vessel\{VesselCode}"</Link>.
- Multiple locations may be entered, each in its own set of <Link> </Link> tags.
- Links to applications may also be created using this syntax, and parameters can be added within the <Link> tag, for example <Link params="-vessel:{VesselCode}">Program Name="C:\Program Files\OutsideApp.exe"</Link>.
- The size limit for for each link (everything after the '=' in a single <Link>) is 512 characters. Any links that are not complete within this limit will be ignored. The same limit applies separately to the 'params' attribute. Special characters (such as &, %, $) must be escaped.
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