IMOS On-Prem - Cargo COA

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This is a Key Topic, with high value for all users.

When you need to set up a contract agreement to move a certain amount of cargo over a period of time, you can use a Cargo COA, or Contract of Affreightment. A Cargo COA is like an umbrella contract that might include several different cargoes and several different load and discharge ports, each with its own terms and costs.

A VC In COA represents the contract from a charterer's perspective. Whereas a Cargo COA is a long-term sale contract on a Voyage Charter basis, a VC In COA is a long-term purchase contract.

Creating a Cargo COA

To create a Cargo COA, do one of the following:

In the Chartering module center , click Cargo COA.
On the Cargo COA List, click .
On the IMOS7 menu, hover over New, and then click Cargo COA. Depending on your configuration, you might see different fields.

To open the Attachments form, click . You can attach documents or links or double-click to open an attachment.

The Cargo COA form includes the following sections:

General Information, Cargoes, and Vessel Types
Alerts or Revisions panel
Itinerary/Options or Pricing tab
Linked Liftings tab
Exposure tab (when config flag CFGEnableBenchmarkEstimate is enabled)
Properties tab (when User-Defined Fields applicable to the Cargo COA are set up)
Rev/Exp tab
Rebill Settings tab
Nomination Tasks tab
Planning Periods tab (when config flag CFGEnableCOAPlanningPeriod is enabled)

When you save the Cargo COA, IMOS assigns Cargo IDs to all the linked Cargoes, and you can use the ID to add a Cargo to a Voyage Fixture. To open an individual Cargo, right-click it and click Cargo. All the parameters are copied from the COA.

When an Alert is entered for a Charterer, Vessel, or Port, the field is highlighted in light red.

Changing COA Status and Editing a COA

To change the status of a COA to or from Confirmed, the Confirm COA Module Right must be selected in Security. When a COA has status Confirmed, only certain fields can be edited, either with or without this right.

Cargo COA List

All Cargo COAs appear on the Cargo COA List. In the Chartering module center , next to Cargo COA, click List.

The Cargo COA List is a standard IMOS list, so you can sort it, filter it, do a Quick Search, and create custom Views for it.

Related Configuration Flags

Name/Flag	Description
Use Company Lob Trade Area Hierarchy CFGUseCompanyLobTradeAreaHierarchy	Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Enforce COA Itinerary CFGEnforceCOAItinerary	Turns on validations between a cargo and the COA associated with it.
Contract Reference URL CFGContractReferenceURL	Converts the Contract Link field to a Hyperlink. This is used to interface with third party systems such as Chinsay.
Delete Fixture Upon Voyage Deletion CFGDeleteFixtureUponVoyageDeletion	When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.
Reset COA Lifting Upon Fixture Deletion CFGResetCOALiftingUponFixtureDeletion	When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows: The Cargo Status is set to Confirmed. The Cargo Qty is reset to the Qty/Lifting value from the COA.
Enable Benchmark Estimate CFGEnableBenchmarkEstimate	In Voyage Estimate Details view, under Estimate Summary, a Benchmark check box appears. To mark an Estimate as a Benchmark Estimate, select the check box. Benchmark Estimates must have exactly one cargo, and they cannot be fixed. In Cargo COA and Cargo forms, an Exposure tab appears. If a cargo is linked to a Benchmark Estimate via the Exposure tab, the market rate will be used as the TCE in the Benchmark Estimate and back-calculate the $/ton rate in the Trading Profit and Loss. In Cargo Matching, when creating a New Program, a Create Estimate From Benchmark check box appears; if you select the check box, the Benchmark Estimate linked to the cargo will be used as the basis for the Estimate.
Enable COA Planning Period CFGEnableCOAPlanningPeriod	Adds Planning Periods functionality to COAs, with Lift Size and Option % fields and a Planning Period grid. The Pricing information for a Planning Period can be specified in the Planning Period field on the Pricing tab. When linked liftings have the Use Pricing from COA check box enabled, the Pricing information will be inherited from the COA, based on which Planning Period is selected in the Cargo form. This feature should not be used with Cargo Booking (CFGEnableCargoBooking and related flags).
Enable Contract Mirroring CFGEnableContractMirroring	Enables the following types of intercompany contracts to be mirrored: Cargo COA, VC In COA, Cargo, VC In, Time Charter In, Time Charter Out, and FFA/Option/Bunker Swap Trade. When a contract of one of these types is created with internal counterparties, a mirrored contract is automatically created from the opposite perspective, so that users from both legal entities can manage the contract and include it in both their operational planning and their trading exposure and P&L. When both CFGEnableContractMirroring and CFGEnableTCInvoiceMirroring are Y, and when a TC contract is mirrored, TCO invoices are mirrored from TCI invoices. Incremental invoice type is unavailable for such mirrored TC invoices. If an **OV voyage has cargoes with multiple internal charterers, it can be mirrored with multiple RELT voyages, one for each internal charterer's company.
Show Remittance in Cargo CFGShowRemittanceInCargo	Adds Remittance Bank, Invoice %, Payment Terms, and Balance % fields to the CP Terms Details, Cargo COA, Cargo, VC In COA, and VC In forms. Also adds a Remittance Bank field to Time Charter Other Information. Remittance information flows between these places; for example, fixing an Estimate will transfer the remittance information. On a Cargo COA, VC In, or Time Charter Out, changing the Company clears the remittance bank information, as this may change with a change to the Company. On a VC In COA or Time Charter In, changing the Owner clears the remittance bank information, as this may change with a change to the Owner. A default value for the Remittance Bank for each currency can be selected in the Address Bank Links tab entry for Cargo COA, Cargo, and Time Charter Out (Other Information) contracts, but it can be changed later.
Default Claim Commission Invoice Setting CFGDefaultClaimCommissionInvoiceSetting	This flag controls the default setting for broker commissions on Claims by setting the default value of M on TC In, TC Out, Cargo, Cargo COA, VC In, and VC In COA broker grids. Possible values: 0 (default): Claims are not commissionable. 1: Claim commissions will be invoiced separately. 2: Commissions will be deducted from the Claim Invoice.
Auto Number COA CFGAutoNumberCOA	Automatically assigns a Contract ID number on COAs.
Enable Operations LOB CFGEnableOpsLOB	If enabled, displays an LOB (Line of Business) field on the Address (Type W), Voyage Estimate, Voyage Fixture, Voyage Manager, and contract forms.
Update LD Rates When Linkedto COA CFGUpdateLDRatesWhenLinkedtoCOA	When linking a COA to a VC In or Cargo, the L/D Rates on the COA itinerary are copied to the lifting itinerary if one of the following is true: The COA itinerary matches that of the lifting. The COA Load/Discharge Options match the itinerary of the lifting.