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This is a Key Topic, with high value for all users.

Walkthrough: Scheduling a Voyage

These breadcrumbs show where you are in the walkthrough. To move to a different section, click its link:

Create a VC In > Create a Voyage Estimate or Voyage > Hand Off to Operations

A VC In looks similar to a Cargo, except that it has an Owner field instead of a Charterer field and other fields related to a purchase rather than a sale; for details see information on the Cargo form. VC In contracts also appear on the Trading P&L Summary.

Complete all the sections, as on a Cargo.

When an Alert is entered for an Owner, Vessel, or Port, the field is highlighted in light red.

VC In List

All VC Ins appear on the VC In List. In the Chartering module center , next to VC In, click List.

The VC In List is a standard IMOS list, so you can sort it, filter it, do a Quick Search, and create custom Views for it.

Creating a VC In

To create a VC In, do one of the following:

In the Chartering module center , click VC In.
On the VC In List, click .
Create VC Ins from a VC In COA.

Copying a VC In

To copy a VC In:

Click and then click Copy Existing.
Enter the Number of Copies, Start Date, and Total Periods, and then click Create.
Edit line items for the copies as needed and then click OK.

Copying a VC In to a Cargo

To copy a VC In to a Cargo, click and then click Copy to Cargo.

Copying a VC In to a Cargo and Linking Back

To copy relevant details from a VC In to a Cargo and Link them in a Relet connection (similar to clicking on a Cargo), click and then click Copy to Cargo and Link Back. Pricing, demurrage, broker, and Extra Freight Terms details are not copied onto the Cargo.

Creating a Voyage Fixture from a VC In

To create a Voyage Fixture from the VC In, click . If the VC In is linked to a Sale Cargo, the Voyage Operation Type is set to RELT; otherwise, it is set to SPOT. After the Voyage Fixture is created, the button changes to .

Creating a Voyage Estimate from a VC In

To create a Voyage Estimate from a VC In, click , then click Add Cargo to New Estimate. A Voyage Estimate is created with the cargo. If a vessel has been nominated, the new Estimate uses with this vessel.

Creating a Voyage from a VC In

To create a voyage from the VC In, click . All the information from the VC In moves to the Voyage. After the Voyage is created, the button changes to .

Bulk Updating VC Ins

Note: Configuration flag CFGEnableCargoBooking must be set to N.

If you have the Bulk Update Cargo Contracts Module Right selected, under Actions in Chartering, a column of check boxes appears in the VC In List. To bulk update VC Ins, select the contracts you want to update and then click the Bulk Update action link at the top of the list.

Acknowledging Revisions

If a Cargo or a VC In has at least one unacknowledged revision, its row is highlighted in the Voyage Manager Cargo List (CFGEnableVoyManagerCargoList).

Related Configuration Flags

Name/Flag	Description
Use Company Lob Trade Area Hierarchy CFGUseCompanyLobTradeAreaHierarchy	Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Enable Voyage Manager Cargo List CFGEnableVoyManagerCargoList	Adds Cargo and Cargo Handling tabs to the Voyage Manager. The Cargo tab is similar to the Cargo List, but only includes cargoes associated with the voyage. The Cargo Handling tab is similar to the Cargo Handling form; it includes a list of all cargoes associated with the voyage, with a line for each load and discharge. Lines highlighted in yellow indicate transshipment cargoes, while lines highlighted in blue indicate interservice cargoes. If a Cargo or VC In has at least one unacknowledged revision, its row is highlighted in the Cargo List.
Show Remittance in Cargo CFGShowRemittanceInCargo	Adds Remittance Bank, Invoice %, Payment Terms, and Balance % fields to the CP Terms Details, Cargo COA, Cargo, VC In COA, and VC In forms. Also adds a Remittance Bank field to Time Charter Other Information. Remittance information flows between these places; for example, fixing an Estimate will transfer the remittance information. On a Cargo COA, VC In, or Time Charter Out, changing the Company clears the remittance bank information, as this may change with a change to the Company. On a VC In COA or Time Charter In, changing the Owner clears the remittance bank information, as this may change with a change to the Owner. A default value for the Remittance Bank for each currency can be selected in the Address Bank Links tab entry for Cargo COA, Cargo, and Time Charter Out (Other Information) contracts, but it can be changed later.
Enforce Operations Ledger Code Commissionable Property CFGEnforceOpsLedgerCodeCommissionableProperty	When enabled, the Commissionable setting of an Operations Ledger Code alone determines whether claim and freight adjustment line items are commissionable. When enabled, the commissionable setting cannot be overridden in invoices or per broker.
Enable Contract Mirroring CFGEnableContractMirroring	Enables the following types of intercompany contracts to be mirrored: Cargo COA, VC In COA, Cargo, VC In, Time Charter In, Time Charter Out, and FFA/Option/Bunker Swap Trade. When a contract of one of these types is created with internal counterparties, a mirrored contract is automatically created from the opposite perspective, so that users from both legal entities can manage the contract and include it in both their operational planning and their trading exposure and P&L. When both CFGEnableContractMirroring and CFGEnableTCInvoiceMirroring are Y, and when a TC contract is mirrored, TCO invoices are mirrored from TCI invoices. Incremental invoice type is unavailable for such mirrored TC invoices. If an **OV voyage has cargoes with multiple internal charterers, it can be mirrored with multiple RELT voyages, one for each internal charterer's company.
Default Claim Commission Invoice Setting CFGDefaultClaimCommissionInvoiceSetting	This flag controls the default setting for broker commissions on Claims by setting the default value of M on TC In, TC Out, Cargo, Cargo COA, VC In, and VC In COA broker grids. Possible values: 0 (default): Claims are not commissionable. 1: Claim commissions will be invoiced separately. 2: Commissions will be deducted from the Claim Invoice.
Enable Commission Sharing CFGEnableCommissionSharing	When enabled, you can share commissions between internal broker companies. For more information, see Sharing Commissions with Internal Brokers. Also adds an Internal Counterparty column to the TCO Estimate Broker table.
Enable Broker Rules CFGEnableBrokerRules	When enabled, Cargo Broker Rules and Time Charter Broker Rules can be defined to add default brokers to contracts. Also adds Add Default Brokers to the TCO Estimate toolbar to default internal brokers by applicable rules.
Apply IC Adjustment to Xfrt CFGApplyICAdjustmentToXfrt	If enabled, for a model B mirrored freight contract (Cargo / VC In and Cargo / VC In COAs), an Extra Freight Term is adjusted by IC Adj % in the same way as the base freight, if the Extra Freight Term type is Rate or Lumpsum (not Percent).
Enable Operations LOB CFGEnableOpsLOB	If enabled, displays an LOB (Line of Business) field on the Address (Type W), Voyage Estimate, Voyage Fixture, Voyage Manager, and contract forms.
Enable Shuttle Freight Invoicing CFGEnableShuttleFreightInvoicing	Enables the Shuttle Tanker Workflow and master data forms necessary for freight invoicing of time and bunkers for both the actual voyage and theoretical return legs, most commonly used by shuttle tankers. Minimum Required Schema Version: 239
Enable VC In Booking CFGEnableVCInBooking	Enables the VC In Booking form. Adds an option to Keep Booking No. when copying a Cargo or VC In. Min. Required Schema Version: 243
Store Firming ETA on Cargo Trigger CFGStoreFirmingETAOnCargoTrigger	When a voyage’s status is set to the configuration flag value (forecast, scheduled, or commenced), a static Firming ETA field populates on the linked Cargo or VC In Itinerary/Options tab. You can compare this value with the actual ETA in a custom Report Designer report. To disable this flag, leave the value blank.
Enable Cargo Delivered CFGEnableCargoDelivered	Enables you to save Cargoes, VC Ins, or bookings with only a load or discharge port.

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