VIP - Fleet Map - Voyage Reports

Note: Requires Voyage Reporting.

To access Voyage Reports:

• From the Fleet Map:
  • For a Noon, Arrival, or Departure report, right-click the report or port dot and then click View Report.
  • For all reports for a vessel, in the Search box Vessel List of the map, click  to expand the vessel banner and then click Voyage Reports.
• From Port Calls, in the left panel, click Voyage Reports.

Viewing Reports

When you click View Report on the Fleet Map, the form opens.

Otherwise, select the form:

1. In the Voyage Reports list, click a button to select the voyage: , , , or .
   • To use the calendar, click . To view the voyage's reports for a certain date, click the date. Voyage start dates are highlighted with color.
      
     • To view that voyage and its reports, click the date.
     • To view a tool tip with the voyage number, hover over the start date:
2. Click the tab with the type of report (All, Noon, Arrival, or Departure).
3. Click the name of the report.

Reports include a Status:

• Approved: The form was approved, validated, imported, and appears on the map.

• Processing: The approved or resubmitted form is being validated.

• Submitted: The form is not yet approved, or it was approved but there were approval errors.

• Error: The form was submitted with an error.
• Open for Resubmit: The form was previously approved and opened for resubmit, but the resubmit attempt resulted in new errors that need to be corrected.

• Rejected: The form was rejected.

They can also include:

• A message at the top: 
  • If the form has an error, a message explaining the error appears, so you can attempt to fix it.
  • If the form is not the most recent version, a message appears, so you can let the master know or send the latest version. The form can still be approved.
• An attachment sent with the report: 
  • Click to download and save an attachment.
  • Attachments are stored along with the form for three months.
  • Attachments do not print along with forms.
  • If a form is rejected, the attachment is rejected as well.

To minimize the vessel details panel to the left of the report, click . To maximize it again, click .

Approving or Rejecting a Report

• To approve a form, click .
  When a form is approved, all other pending forms for that voyage will refresh because the newly approved data may affect subsequent forms.

• To reject a form, click .
   
  In the Reject Form window:
  
  • Notify vessel of reason for rejection: To send a rejection notification to the vessel email address, select this check box.
    
  • Rejection Reason: Enter a reason for the rejection.

Printing a Report

To print a voyage report:

1. Click .
2. Select a format from the list:
   • PDF
   • Excel
   • Word

Returning to the Map

To return to the map, click View on Map. 

Exporting Reports

To export voyage reports to an Excel spreadsheet:

1. Do one of the following:
   • In Voyage Reports, click .
   • On the Fleet Map, click .
     
2. Select the vessel, voyage, and forms you want to export and then click Export.