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This is a Key Topic, with high value for all users.
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The Voyage Manager P&L tab gives you detailed Profit and Loss information for financial monitoring, reconciliation, and auditing (if you have the Voyage P&L Summary Module Right, under Reports in the Operations Module). It shows Estimated, Actual, Posted, and Cash columns, as well as Variance columns showing the difference and percentages between Actual and Estimated and Actual and Posted. You can use this information, along with the Estimate and Voyage Notes, to determine reasons for any variances and see how well you estimated or what you might be able to improve.
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- To open a report, click and then select a report.
- To create Voyage Journal Entries for Vessel Daily Cost (Hire), Voyage Bunker Cost, Bareboat Daily Cost, and TC In/TC Out Bunker Adjustments, click Voyage Period Journals. to open
Operations View (default)
Operators use this view to see categories of revenues and expenses.
Note: The expanded revenues/expenses will show different format types if users use different Locale languages across the company.
Accounts View
Accounting roles typically use this view to see the name and number of each ledger account affected by the voyage and how costs are allocated to them. In the following example, under Expenses, the IFO cost shown above appears under the Ledger Code and Account Name.
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- Click
- Enter Remarks.
- Select a Snapshot Type.
- custom or P&L Snapshot Type Name: Saves the snapshot to the database.
- exportXml: Creates an XML notification when voypnlsnapshot/exportXml is added to the notificationsIncludeList configuration flag. For more information, see the IMOS Messaging Service Manual.
- Click Save.
You can add, update, or remove snapshots from voyages using the Voyage P&L Snapshot Manager.
Snapshot Types
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Snapshot types include:
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Estimated, Actual, Posted, Cash, and Variance Columns
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- Act - Est displays the difference between Actual and Estimated.
- Act - Est % is calculated as (Act-Est)/Absolute value of Est. This ensures that when Estimated and Actual are both negative, the Variance % is negative when Actual is less than Estimated and positive when Actual is greater than Estimated.
- Act - Pst displays the difference between Actual and Posted.
- Act - Pst % is calculated as (Act-Pst)/Absolute value of Act. This ensures that when Posted and Actual are both negative, the Variance % is negative when Actual is less than Posted and positive when Actual is greater than Posted.
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- To expand an item to examine it in detail, click When an invoice is created, the Invoice Number appears as a link that you can click to open the invoice; each line item in the invoice is a separate item in the P&L. . The calculations appear with the details.
- To collapse an item again, click .
- With configuration flag CFGShowRunningCost enabled, Running Costs appears as a separate category.
- For TCxx and xxTO voyages with lease accounting enabled, when Show Least Costs is selected, Lease Costs appears as a separate category with Running Cost Reversal, Service Cost, Interest, and Depreciation line items.
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- Voyage Result
- Net Daily (TCE) = (Net Income − (Total Expenses − (Vessel Expenses + Ballast Bonus + TC In Common Voyage Expenses − Address Commission))) / Voyage Days
Note: TC In Common Voyage Expenses do not include ILOHC or INTHC; these two expenses affect TCE.- For Type G (Gas Carrier) vessels, Net Monthly (TCE) appears in addition to Net Daily (TCE).
- Profit (Loss)
- Market Profit (Loss): Appears if a value is entered in the Market Hire field; note Module Right Edit Market Hire on Voyages with Status Other Than Scheduled.
- Net Voyage Days = Total Voyage Days − Off Hire Days − Waiting Days
Note 1: Net Voyage Days is a rounded-up number. To use this number in any calculation, open to the Voyage Itinerary Port/Date tab and then hover over any value in the PDays, SDays, XSD, or TSday (SDays + XSD) column. The exact number appears, including decimals.
Note 2: For continuous Off Hire it is important to exactly match the “To” with the “From” time on each line of the Off Hire screen in order to avoid unwanted Net Daily (TCE) spikes (since "Net Voyage Days" in in the denominator of the Net Daily (TCE) formula above)
- Daily Profit (Loss)
- With Profit Sharing:
- Profit Share
- Net Voy Profit: Total Voyage Profit minus Profit Share.
- Net Daily Profit (Loss)
- Total/Off hire days
- Port/Sea days
- With CFGShowWaitingCostInVoyagePnL and if applicable:
- Waiting for Laycan
- Waiting for Orders
Remarks
To add remarks to the current P&L, click the Edit link above the field, enter text, and click OK. The remarks appear in the field below. These remarks are separate from those entered on Snapshots.
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If the description of one of your items is Missing Business Rule, find the Invoice type (Source) and item (Code), and add the account in the Business Rules.
In this case, in Accounts view, the P&L totals display amounts that are red and crossed out.
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