IMOS - Accounts Payable/Receivable

Major Company

Mandatory

A Type W company from the Address Book; this field will determine which transactions are included in the report. Transactions related to all sub-companies of this major company will also be included in the report. 

Always.

Address Category

Optional

The Address Types of the counterparties you want to include, for example, Charterers and Owners or only Agents.

When you want to filter for specific counterparty types.

Vendors

Optional

A selection list of specific counterparties to include.

When you want to filter for a specific counterparty, especially when that counterparty may span multiple address types (e.g., a counterparty is both a Charterer and Owner, or possibly a Miscellaneous and Port Agent).

Date From and Date To

Mandatory

The Date range for the transactions to include based on the transaction Accounting Date.

When you want to run reports against specific time periods.

Account Type

Mandatory

The transaction type (AP or AR) for the invoices. Note that each Veson IMOS Platform transaction has a hard-coded transaction type.

When you want to only see outstanding AR or AP separately.

Account(s)

Optional, but recommended

The AP/AR ledger account codes to reference.

When you have many different AP/AR codes and only want to report on a subset.

Invoice Level

Optional

• Not Selected: Report totals all invoices per vendor.

• Selected: Report breaks out vendors into one invoice per line item.

When you want to see Vendor Totals or individual invoices.

Aging Analysis

Optional

Select to include Aging Buckets and total the amount per bucket.

When you want to have invoice aging based on your preconfigured aging buckets.

Calc Due Date

Optional

• Not Selected: Report displays Invoice Due Date based on static date from Transaction Data Entry.

• Selected: Report displays Due Date based on Payment Terms recalculation.

When you are actively using dynamic Payment Terms and the most accurate Aging Analysis.

Outstanding Only

Optional

• Not Selected: Report shows total AP/AR by counterparty.

• Selected: Report shows total outstanding AP/AR by counterparty.

When you want a collection report rather than a counterparty statement.

For Approval

Optional

Select to include transactions for approval.

Reminder

Optional

Select to include a reminder.

Adv Payments/Receipts

Optional

Select to include as part of the balance any Advance Payments or Receipts posted against the selected Vendors against the selected AP and AR accounts. Balances are also provided for the Advance Payments and Receipts separate from the total balance.