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IMOS - Account Analysis

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The Accounts Analysis Report is a built-in Financials report.

This report includes a financial transactions summary for the specified range of accounts, dates, and various other filters such as vessel, voyage, vendor name, etc. Transactions are shown starting with a balance on the start date along with each transaction’s debit, credit, and running balance amounts. Transactions can be grouped by account, vessel, vendor, etc. The retained earnings balance is pulled forward. The Account Analysis is a view into the General Ledger, which is why you see the accounting sign convention. Based on the accounting convention for Assets, Liabilities, Revenues, and Expenses, the rule for increasing the account is +A, L, R, +E.

Report Options

Field Name

Mandatory / Optional

Description

Use When?

Field Name

Mandatory / Optional

Description

Use When?

Major Company

Mandatory

A Type W company from the Address Book; this field will determine which transactions are included in the report.

Always

Vessel

Optional

A selection list of specific Vessels to include.

When you want to filter for a specific Vessel

Account From/Account To

Optional

A selection list of specific GL Account Codes to include.

When you want to filter for specific GL account codes. All the account codes between Account From and Account To will be included in the report.

Dept

Optional

The Department name, as defined in Financials.

When you want to filter for a specific Department

Date From / Date To

Mandatory

The Date Range for the Transactions to include based on the transaction Accounting Date.

When you want to run reports against specific time periods

Voyage From / VoyageTo

Optional

The Voyage Number range for the transaction to include.

When you want to filter for specific Voyage Numbers

Vendor Name

Optional

The Vendors of the transactions to include in the report.

When you want to see the transactions of a certain Vendor

Group By...

Mandatory

Select one way to group the data. Options are Account, Vessel, Vessel/Voyage, Vendor, Dept, and Transaction.

When you want the transactions to be grouped in a different way: by Account, Vessel, Vessel/Voyage, Vendor, Department, or Transaction

Show Rate / Quantity

Optional

  • Selected: The report shows an additional column: Rate (per unit)/Quantity.

  • Cleared: The report does not show the additional column.

When you want to see the breakdown of Unit Price and Quantity for some transactions

Show Vendor

Optional

  • Selected: The report shows an additional column: Vendor.

  • Cleared: The report does not show the additional column.

When you want to see the Vendors of the transactions

Show Transaction Type

Optional

  • Selected: The report shows an additional column: Transaction Type.

  • Cleared: The report does not show the additional column.

When you want to see the Transaction Type (AR/AR) of the transactions

Show LOB

Optional

  • Selected: The report shows an additional column: LOB.

  • Cleared: The report does not show the additional column.

When you want to see the LOB of the transactions

Show Tax Code / Rate

Optional

  • Selected: The report shows additional columns: Tax Code and Tax Rate.

  • Cleared: The report does not show the additional columns.

When you want to see the tax information for the transactions

Show Bill Src / Subcode

Optional

  • Selected: The report shows additional columns: Bill Source and Bill Subcode.

  • Cleared: The report does not show the additional columns.

When you want to see the Bill source and code as defined in the Business Rule of the Account Codes

Hide groups with no balance changes

Optional

  • Selected: The report does not show groups with no balance changes in the selected period.

  • Cleared: The report shows all groups in the period.

When you want to hide groups with no balance changes

 

 

Common mistakes for discrepancies in the Account Analysis report

 

Account Analysis report Parameters

Should any discrepancies appear in the report, navigate to the transaction in question making sure the following are in order:

  1. Ensure Company is set to the correct instance

  2. Confirm dates range correlate between voyage and desired insight into account

  3. Accounts selected for the report include accounts associated with the transaction

 

 

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