VMS - Other Payables Invoices

Aside from the Freight Invoices, you can also find other Payable invoices.

In a spot voyage, for example, click the Revenue button. In the pop-up window, select the Add button in the invoice area and then select Payable.

Open

Open

You will find the following Payables:

• Expenses: In this category, you will be able to view expenses such as Bunkers, ETS costs, Guards expenses, etc. Select the item for which you need to create an invoice and proceed.

• Commission: In this area, the commissions expenses will be displayed per the agreement. To create an invoice, you will need to select which one you need and proceed accordingly.
  
  

• Stem: The expenses from the Stem that took place in the voyage will be displayed here.
  Select the checkbox next to the grade’s stem and create an invoice.

*How to generate two separate payable invoices, one for the bunker costs and one for the delivery costs, for a single bunker stem

• Record on the bunker stem, just the cost of the bunkers, not the delivery. Invoice that piece using the Payable invoices section and then create a Miscellaneous (or Bunker) expense for the Delivery cost and invoice that one separately. The biggest con to this approach is that VMS will not calculate the Delivery cost into the $/mt cost of the bunkers when used in the FIFO for calculating the bunker consumption cost.

• Alternatively, record both costs on the bunker stem section so the FIFO considers both. Do not invoice that stem and instead create 2 Miscellaneous (or Bunker) expenses one for each and invoice them separately.
  
  

• Port: The last item displays the total costs per port. Select the relevant ports and create an invoice.
  
  

  
  
  

Description Rules:

• If the expense item HAS a description and the Copy Description option is ON when creating the invoice, then VMS copies the description to the corresponding line item on the invoice page

• If the expense item DOESN’T HAVE a description, then VMS copies the full amount into the description of the corresponding line item on the invoice page.