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IMOS - Journal Entry
This is a Key Topic, with high value for all users.
Journal Entries move money between accounts, so a Journal Entry includes a debit account and a credit account. The layout of the Journal Entry form is consistent with that of the Transaction Data Entry form.
Creating a Journal Entry
On the Financials menu , under Transactions, click Journal Entries.
Add a line for the debit and a second line for the credit information.
On the Accounting View tab, complete at least the Comp, Vsl, and Acct for each line.
Make sure that debits equal credits; the Journal Entry must net out to zero.
On the Remarks tab, you can enter Invoice Details and Additional Remarks. On posting, the text is captured in the output invoice XML.
To save the transaction, on the toolbar, click Save and Post.
Ad Hoc Voyage Journals
Selecting the voyage number on the journal detail line item will apply it to the Voyage P&L, if the account code selected is a P&L account category (expense or revenue). To ensure that the Actual column is properly reflective of the line item amount, you will need to add a Business Rule with a source of XJOU and the code matching the one you select for the line item.
Requires CFGEnableAdhocVoyageJournals to be enabled.
Automatic Reversal
Journal Entries can be set to automatically reverse on a specified date. Select the Autoreverse check box and then complete the Reversal Date field. The date entered is used as the Accounting Date for the reversal.
A daily Scheduled Task must also be set in the Messaging Service. For more information, see Autoreversing Journal Entries in the Messaging Service Manual.
Deleting Journals
Journals can be rejected, but there is no option to delete them. To delete a journal, you must replace the existing journal that was run for a given period with a new one by recalculating Monthly Accruals and clicking Create Accrual Journals.
Failed to Update Bill Record - Error
To resolve this error from the Voyage view, navigate to the Journal Entry Module under Financials, search for the corresponding vessel/voyage, and Save/Post the entry.
Alerts in the Journal Entry Form
We recommend that IMOS admins configure alerts in collaboration with department heads
In the Data Center under Task & Alert Rule Set List, you can configure rules that generate alerts in the Journal Entry form (and/or the Transaction Data Entry form). With alerts you can:
Guide your users through the correct workflow
Prevent mistakes
Define required fields
You can nudge users with acknowledgeable warnings and really get their attention on important items using errors.
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