IMOS - Cargo Itinerary Allocation

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For reporting purposes, Cargo Itinerary Allocation enables you to allocate voyage invoice line items to specific ports in the cargo itinerary.

1. On a Transaction Data Entry or Journal Entry that is not yet posted, right-click an Invoice Details line and then click Cargo Itinerary Allocation.

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   By default:

   • Expenses are allocated to Load ports, and revenues are allocated to Discharge ports.
     Note: For Vessel Daily Cost and Voyage Bunker Cost journal entries, all detail line items are expenses.

   • If the vendor or customer on a detail line item matches any Counterparty on the Cargo Itinerary Allocation form, only allocation line items corresponding to that counterparty are selected.

2. For each row to which you want to allocate the invoice line item, either:

   • Edit its Alloc %. The edited value appears blue, and the row is selected.

   • Select its S check box. Allocation % automatically calculates; if BL/Disch Qty is not entered, CP Qty is used: Alloc % = BL/Disch Qty ÷ Total Quantity

3. The Amount allocated to each row populates with the prorated amount: Amount = Invoice Details Line Item Amount × Alloc %

   • When the invoice is a Freight Invoice (Source Code FINV):

     • If there is a single discharge port, 100% of each line item amount is allocated to the discharge port for its associated Cargo.

     • If there are multiple discharge ports for a specific Cargo tied to a specific invoice line item, then the line item amount is prorated between the discharge ports. Proration is done by the discharge quantity: The BL Qty from Cargo Handling is used when it exists and, if it does not exist, then the nominated Cargo Qty is used.

   • When the invoice is a Relet Invoice (Source Code RINV) and the voyage type is RELT:

     • If there is only one discharge port, then 100% of the line item amount is allocated to the discharge port for the linked Cargo.

     • If there are multiple discharge ports, then the allocation of the line item is prorated between the discharging ports. Proration is done by the discharge quantity: The BL Qty from Cargo Handling is used when it exists and, if it does not exist, then the nominated Cargo Qty is used.

4. Do one of the following:

   • Click OK to apply a specific detail line’s allocations.

   • Click OK Apply to All to apply selected percentage values for a given detail line to all other lines in the invoice.

After an invoice is posted, its Cargo Itinerary Allocation cannot be changed.

Reporting on Cargo Itinerary Allocation

To report on Cargo Itinerary Allocation, in the Report Designer, create a report that includes the Financials Invoice > Financials Invoice Details > Cargo Itinerary Allocation table.

Cargo Itinerary Allocation data can also be interfaced with. For more information, see the Messaging Service Manual.