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Receiving and Validating Emissions - Charterer's guide

Owned by Melanie Whitelock
Last updated: Sept 30, 2024
4 min read

Intro

Some charterers have signed up to report to the Sea Cargo Charter on their share of emissions generated for voyages they charter. This workflow enables carriers to send the bunker consumption information relevant to the charterer’s portion of any voyage, including relevant CO2 factors, enabling emissions output calculations. Charterers can then use various options to report on that data.

Data Request & Receipt Workflow

Create and share the IMOS X Emissions form (Optional)

You can share a link with their carrier that contains a pre-filled IMOS X Emissions form to be sent back to you. This form can be shared with voyage instructions or any other routine communication about a cargo movement. This step is optional but may help you streamline communications.

  1. Log in to IMOS X, go to the Inbox workspace, and select Compose.

    image-20240926-172311.png

  2. Using the new message, set up the form to allow the carrier to send it to you. In the To field, select your company. In the Type field, select SCC Voyage Emissions.

  3. At the lower left of the form, select Copy Form Link to get a link to this form.

  4. Include this link in Voyage Instructions or any other routine communication about this cargo movement.

    1. Here are some instructions you can optionally include with the link:

      • Click this link to log in to Veson IMOS X and fill out a voyage-level SCC Emissions form. Here, you can import an itinerary based on AIS data, which should include the ballast leg of the voyage. Then, enter bunker consumption information, review CO2 factors, and send the form.

    2. If your company uses Veslink Voyage Instructions, this link can be added to that template, as it does not change. That means, in the future, you can skip steps 1-3 since the link is already part of the instructions. The same link can be used for any carrier.

  5. Close the browser tab that contains the setup form now. The first phase of the workflow is complete.

Receive, modify, and approve the form

Once you receive the emissions message in the IMOS X Inbox, you can review it, make any necessary changes, and approve the data to be recorded in IMOS (if applicable) and IMOS X voyages for downstream reporting.

  1. When a carrier sends you an emissions message, it appears in your IMOS X Inbox with the subject Voyage Emissions. Select the message to open and review.

  2. Review the Itinerary, Map, and Consumption tabs to ensure all data is as expected. Adjust the data if needed.

When entering distance and consumption information, these are validated against AIS records and estimated consumption based on VesselsValue, respectively, for the Leg Start Date through the Leg End Date. The validation is meant to assist in getting the correct data entered, and if you don’t agree with what is shown, you can approve the form anyway.

  1. When you’re happy with the data entered, select Approve.

    • By default, the Inbox is filtered to Pending messages. Once you approve a message, it disappears, and you are prompted to select another message to work on. To review it further, switch the Inbox status filter to Approved, and you should find it at the top of the list.

  1. Data from the approved form can be viewed in the IMOS Voyage Manager under the Sustainability panel. Click the … menu in the upper right and select Emission Data.

Helpful hints

Tips & Tricks

Tips & Tricks

1

CFGUseVoyageEmissionsFuelTypes should be set to Y in most cases. When setting this flag to N, upon approving an SCC form, the system tries to check that the fuel types used on the SCC form match those on the voyage the form is trying to update. This is unlikely to succeed, as various fuel type names are often used. Setting this to Y allows the form to update the voyage regardless of whether the fuel types match.

2

Remember that you can always ignore the fuel consumption and distance validation. We hope that it helps get the data entered correctly, but it does not prevent you from submitting or approving a form.

3

The form’s title is editable, but the system does not save the change.

4

If you include a comment longer than a few words in the form before using the Copy Form Link functionality, it likely will not be able to be included in the form link. A message informs you, and you can copy/paste that comment into whatever communication you’re using to send the form link.

5

Standard SCC fuel types and CO2 factors are used. CO2 factors can be edited.

6

Some standard SCC fuel types are not yet available for use in this form but will be in the future: VLSFOHighVisc, VLSFOLowVisc, Methanol, Ethanol, and Ammonia.

7

Once an emissions message is approved, it immediately disappears from the current Inbox view as the Inbox is filtered by status. Approving the form moves it from status Pending to Approved. If you need to find that form again, switch the Inbox status filter to Approved.

8

There are some errors you can ignore and some you cannot. It’s tough to tell the difference until you click Approve. Validation of values within ranges can be ignored, but required fields cannot be ignored.

9

When approving an emissions message, any data previously shown in Voyage Manager > Sustainability > Emissions Data is wiped out and replaced with this new data.

10

Remember that in-port fuel consumption does not currently have any validation against the values entered; only at-sea consumption is checked.

For details about the operator’s portion of this workflow, see the Operator's guide.

 

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