IMOS - Journal Entry

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This is a Key Topic, with high value for all users.

Journal Entries move money between accounts, so a Journal Entry includes a debit account and a credit account. The layout of the Journal Entry form is consistent with that of the Transaction Data Entry form.

Creating a Journal Entry

In the Financials module center , under Transactions, click Journal Entries.
Add a line for the debit and a second line for the credit information.
On the Accounting View tab, complete at least the Comp, Vsl, and Acct for each line.
Make sure that debits equal credits; the Journal Entry must net out to zero.
On the Remarks tab, you can enter Invoice Details and Additional Remarks. On posting, the text is captured in the output invoice .XML.
To save the transaction, click .

Automatic Reversal

Journal Entries can be set to automatically reverse on a specified date. Select the Autoreverse check box and then complete the Reversal Date field. The date entered is used as the Accounting Date for the reversal.

A daily Scheduled Task must also be set in the Messaging Service. For more information, see Autoreversing Journal Entries in the IMOS Messaging Service Manual.

Related Configuration Flags

Name	Description
Post Offhire	When enabled, posts Off Hire and Off Hire bunker costs to journals when posting vessel cost or posting bunker cost (respectively) from the Voyage Manager.
Enable Save Only	When enabled, a Save button is available on the Transaction Data Entry form. Using it creates a new invoice status V (these types of transactions should be numbered using the VVVV company code). A Reject button deletes these provisional invoices and also resets the bill items.
No Default Reversal Date	For reversals, leaves the reversal date blank for entry, rather than defaulting to the current date.
Block Closed Voyage Invoice Reversal	Prevents reversing an invoice that is linked to a closed voyage.
Use Company Lob Trade Area Hierarchy	Sets up a hierarchy between Company, LOB, and Trade Area on several forms.
Enable GL Validation	Have any selected Chart of Accounts check boxes (LOB, VES, VOY, PRT, DPT, I/C) be required fields for posting from the Transaction Data Entry form, where they appear as columns under Invoice Details.
Enable Accounting Date Warning	Displays a warning if a future date is entered into the Accounting Date field on the Transaction Data Entry and Journal Entry forms.
Journal FX Threshold	When non-zero, Exchange Rate Difference line will be created for journals and invoices where total amount is zero if sum of line items in base currency is not equal to zero. If absolute value of such sum is greater than the value of this flag, user will be prompted to create Exchange Rate Difference line. In addition when non-zero, payment bank amount may differ from the sum of line items in bank currency.
Invoice Date Warning Months	Enables a warning message when an Invoice Date is too far in the future. To indicate how many months after the current date of saving or posting is acceptable, e nter a number greater than 0. Invoice Dates outside this range will trigger a warning but still allow the user to save or post. To disable the warning, e nter 0.
Accrue Demurrage Bad Debt	When this config flag is enabled and CFGVoyaccAccrualType is set to Ops, when Accrual Percentage of a Laytime Calculation is less than 100%, demurrage bad debt is accrued with a journal separate from demurrage. Its source code is MACR and bill code is DEMBADDEBT. This feature is applicable to both laytime.exe and laytime_c.exe.
Approvals Mask	Bitflag: If accounting approvals are enabled, determines which are active. Possible values: 0 = None 1 = Payables only 2 = Receivables only 4 = Journals 64 = By company; adds an Approval Company node in Object Rights for each user. The default value is 7=1+2+4.
Bunker Cost Journal Approval Needed	Specify how many approvals are needed for Bunker Cost Journals before posting: 0 = Voyage Bunker Cost (VBNK/ARDB/ATCB) Journals are automatically approved when they are created and need no approval to be ready to post. N > 0 and CFGActApprovalsMask enables the approval of journals: A VBNK/ARDB/ATCB Journal must be approved by N different users before being ready to post.
Enable Invoice Det Proration by Itinerary	When enabled, turns on functionality in the system to allocate voyage related invoice detail amounts to related cargo itinerary line items, prorated by quantity. This includes a new Cargo Itinerary Allocation form, accessible from the Transaction Data Entry and Journal Entry forms.