VIP - Accounts Payable/Receivable

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The Accounts Payable/Receivable Report is a built-in Financials report.

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This report includes a summary of all account payables/receivables with an outstanding balance. It also includes information on the invoice aging: the number of days the outstanding amount is overdue. For example, 0-30, 30-60, etc.

Report Options

Field Name	Mandatory/Optional	Description	Use When?
Major Company	Mandatory	A Type W company from the Address Book; this field will determine which transactions are included in the report.	Always.
Address Category	Optional	The Address Types of the counterparties you want to include, for example, Charterers and Owners or only Agents.	When you want to filter for specific counterparty types.
Vendors	Optional	A selection list of specific counterparties to include.	When you want to filter for a specific counterparty, especially when that counterparty may span multiple address types (e.g., a counterparty is both a Charterer and Owner, or possibly a Miscellaneous and Port Agent).
Date From and Date To	Mandatory	The Date range for the transactions to include based on the transaction Accounting Date.	When you want to run reports against specific time periods.
Account Type	Mandatory	The transaction type (AP or AR) for the invoices. Note that each Veson IMOS Platform transaction has a hard-coded transaction type.	When you want to only see outstanding AR or AP separately.
Account(s)	Optional, but recommended	The AP/AR ledger account codes to reference.	When you have many different AP/AR codes and only want to report on a subset.
Invoice Level	Optional	Not Selected: Report totals all invoices per vendor. Selected: Report breaks out vendors into one invoice per line item.	When you want to see Vendor Totals or individual invoices.
Aging Analysis	Optional	Select to include Aging Buckets and total the amount per bucket.	When you want to have invoice aging based on your preconfigured aging buckets.
Calc Due Date	Optional	Not Selected: Report displays Invoice Due Date based on static date from Transaction Data Entry. Selected: Report displays Due Date based on Payment Terms recalculation.	When you are actively using dynamic Payment Terms and the most accurate Aging Analysis.
Outstanding Only	Optional	Not Selected: Report shows total AP/AR by counterparty. Selected: Report shows total outstanding AP/AR by counterparty.	When you want a collection report rather than a counterparty statement.
For Approval	Optional	Select to include transactions for approval.
Reminder	Optional	Select to include a reminder.
Adv Payments/Receipts	Optional	Select to include as part of the balance any Advance Payments or Receipts posted against the selected Vendors against the selected AP and AR accounts. Balances are also provided for the Advance Payments and Receipts separate from the total balance.