- : Create a new Incremental Claim.
- : Open the Attachments form.
If you have created multiple incremental Demurrage Invoices, you can add attachments to each Demurrage Invoice. Attachments made to the Calculation tab will be linked with the latest incremental Demurrage Invoice in the calculation. Attachments made to each invoice will flow through to their Financials invoice when it is approved and posted. - : Open the Freight-Relet Commission Summary.
- : Open the Demurrage Allocation Summary.
- (when config flag CFGLaytimeEnablePeriodAllocation is enabled): Open the Period Allocation form.
- : Print a Demurrage Invoice to send to the charterer or view Laytime Calculation reports.
- : Run the Claim History report.
- : Add Standard Paragraphs to each invoice.
- : Appears if any Deduction periods overlap; click to see more details. Configuration flag CFGLaytimeAllowerOverlapDeduction determines whether overlapping periods are double-counted.
Calculation TabPort Activities appear on a separate tab for each port call. You can import and/or add Port Activities. The type of Port Activity list depends on the calculation method (Deduction or Time Counting). For a new calculation, you can select the method that fits the type of voyage or your preference. A calculation uses either one method or the other, but you can create another calculation using the other method. Cargo Grid
The Cargo grid shows the details of each Load or Discharge operation. The Laytime Calculation form relies on this information to do the calculation. If any relevant information is missing, complete the fields. - The Quantity column shows the CP Quantity in blue until operational quantities are entered; then they appear in black.
Right-click an itinerary line and click any of the following: Port ActivitiesIn the middle of the Laytime Calculation form is the Port Activities list, or Statement of Facts, which is the basis for laytime. Port Activities are shown in a separate tab for each port, and an All Ports tab shows all activities in a single list, in chronological order. For each port, time allowed and time used are automatically prorated, based on the total cargo quantities at the port. To enter port activities, do any of the following: - Import Activities: To import all the Port Activities entered in the Voyage Manager, so you do not have to enter the Statement of Facts again, click and select an option for all ports or for the current port only.
- To import Port Activities from the voyage, click either From voyage or From voyage (current port only).
- If a calculation has already been done, click either From existing Laytime Calculation or From existing Laytime Calculation (current port only).
- To import Port Activities from the Voyage Template, click From Voyage Template.
- To import activities for an FOB Voyage containing at least one FOB Cargo, click From Reference Voyage.
- To manually enter a local list of Port Activities, click the last line or right-click to insert a line and then select Port Activities.
Notes: - This is a copy of the Port Activities; changes made here are not reflected back to the Operations module.
- If you make any changes to activities and then import activities, your changes are overwritten.
- Port Activity lines are color coded, but if you change the times, the colors do not update.
- Pink = Arrival at port
- Green = Weekend/Holiday for Time Counting method; Demurrage Start appears when the Show Demurrage Start checkbox is selected.
- Blue = Laytime Commenced/Completed
Deduction MethodThis calculation method is typically used for tankers. When you use the Deduction method and import activities, each main laytime-related activity appears on one line with beginning and ending times. Any activities that would deduct from the time used, based on their setup, appear in the Deductions table below, with one line per deduction. Changes to From/To Date/Time, Duration, or Deduction cause those lines to recalculate.
With this method, you can use Demurrage on Account, which supports incremental invoicing for Demurrage over the life of a voyage, for the discharging port only. You can define the height of the Deductions grid using configuration flag CFGLaytimeDeductionTableHeight. Time Counting MethodThis calculation method is typically used for dry bulk vessels. When you use the Time Counting method and import activities, all Port Activities appear in a single list. Each activity appears on one line with From Date and Time, To Date and Time, Percentage that the time counts towards Demurrage, and Duration. You can edit these values.
- Ignore Weekends: Click to remove Weekend Start and Weekend End rows (if inserted) from the grid for each port. The percentages of the activities between them will be adjusted, and activities named Weekend will be removed.
Adjusting Port ActivitiesOn the tab for a port, you can make any of the following adjustments to activities to record those that are relevant to the calculation. To see the original Port Activities form from the voyage, click the Port Activities link at the top of the list. - Insert activities: Click the last line to add a line or right-click and insert a line.
- Delete activities:
- Deduction method: Select activities and then click the Delete Selected link at the top of the list.
- Time Counting method: Right-click the activity and then click Delete.
- Adjust the Date, the Time, and/or the Percentage that any activity counts in the Laytime Calculation. Adjustments here do not affect the activities of the voyage.
- With the Barging module, a Barge column appears before the Remarks field. Up to five barges from the voyage can be selected for an activity; if (All) is selected, hover text shows the names.
The Laytime Calculation form calculates when laytime commences and uses default percentages set according to the Action Type of each Port Activity to determine the time used for each activity. The percentages are initially set as follows: Port Activity Type | Action Type | Time to Count | Initial Laytime Counting Percentage | Normal Event | NM | All time | 100% | Interruption Event | IS = Interruption Start IE = Interruption End | All time between IS and IE | 0% | Delay Event | DS = Delay Start DE = Delay End | All time between DS and DE | 50% |
Resetting PercentagesThe Laytime Calculator preserves all manually entered activity and deduction percentages, which appear in blue text, unless you reset them. To reset percentages to default values, below the Port Activities or Deductions grid, click and then click For all ports or For current port. Default values appear in black text. Setting Laytime Commence and Complete TimesDefault Laytime Commence Time and Laytime Complete Time are configurable on the Voyage Template Settings tab. Calculation Method and Options
On the right side of the form, select a Calculation method: - Standard: Demurrage/despatch amounts at different ports are added together to decide the final result of the calculation.
- Average: Balance days at each port are considered and added together to decide whether the overall calculation is demurrage or despatch. Deductions and interruptions are considered just like in the Standard method.
- Reversible: Total allowed laytime is compared to total used laytime; time lost at one port can be made up at the next.
Options- The Include in P&L check box is automatically selected when you set Laytime Calculation Status to Preliminary, In Progress, Dispute, or Settled. If it is not selected, the voyage number does not populate on demurrage invoices and they do not appear in the Voyage P&L. For more details on how IMOS handles laytime in the Voyage P&L, see Including Laytime in the Voyage P&L.
- Once On/Always On Dem:
If any Interruption activities occur before DEMURRAGE START (e.g., WEEKEND START in the below image), then the activity % value will always set to 0.00, regardless of if Once On/Always On Dem is selected. - If any Interruption activities occur after DEMURRAGE START (e.g., WEEKEND START in the below image), then selecting the Once On/Always On Dem check box will set the activity % value to 100.0.
- Once enabled, the Demurrage Start row will be automatically inserted into the activity grid.
- Net Used Time provides options for rounding:
- Exact: No rounding (default option)
- Round Up: Rounded up to the nearest hour
- Round Down: Rounded down to the nearest hour
Summary information for the selected port appears below the Port Activities; you can edit this information.
Status and SavingBefore saving, select a Status: Laytime Calculation Status | Comment | Default Value of Include in Voyage P&L check box | Invoice number generated after selected |
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New or Estimated |
| Cleared | No | Under Review | When you create a Laytime Calculation from the New Calculation Setup form, this is its Status. | Cleared | No | Preliminary |
| Selected | No | In Progress | When the final amount is being negotiated, select this Status. | Selected | Yes | Dispute |
| Selected | Yes | Settled | The demurrage amount may change after negotiations. When the amount is settled, enter the amount in the Agreed Amount field, then select this Status. If the Agreed Amount is not entered, the calculated Claim Amount is used.
When the calculation status is set to Settled, the invoice status is automatically set to Actual. | Selected | Yes | No Demurrage | After doing the calculation, if you determine that there is no demurrage, select this Status. It is not looked at again, and no warnings appear. |
| No | Averaging | All laytime calculations for the counterparty are added up for the quarter. One final amount results and is applied to all the voyages. | Cleared | No | Withdrawn, Canceled, or Timebar |
| Cleared | No | Internal | When the cargo is being moved for an internal department, select this Status. | Cleared | No |
When you save the Laytime Calculation, the Demurrage/Despatch amount appears on the Voyage Manager P&L tab, in the Actual column, overriding any Estimated Demurrage. Claim TabAs you process the Claim, you can use this information to track its progress.
- Time Bar Date: The date by which the claim has to be sent to the counterparty; this date is calculated, but it can be manually adjusted. It defaults from contract information on the Cargo form; if not there, it uses the Address Book entry for the counterparty; if not there, it uses the system-wide default set on the Claims Lists Settings. If not there, it is set to the last OE date in the voyage + 90 days.
- Target Date: The date by which the Claim should be completed; by default, it is the Time Bar date − 45 days. Otherwise, it is Target Days from the Claims Lists Settings form + the last OE date in the voyage.
- Last Action and Last Action Date: You can use these fields to record the actions taken for this claim. To update these fields after the invoice is posted, click the Update button.
- Claim Status
After a Claim is created, it appears as a row in the Demurrage Summary. Demurrage/Despatch Invoice Type SelectionThe type of laytime transaction automatically changes, depending upon these factors: In the AP/AR field of the New Laytime Calculation Setup form for a Supplier or Receiver, you can select if you want the demurrage or despatch to be considered as AP or AR. Incremental TabOn the Incremental tab, you can manage Incremental Demurrage Claims, for adjustments representing the result of negotiations after posting/sending an initial invoice. Because a previous Claim cannot be edited, the Claim must have an Invoice Number and a Status of Actual. To create a new Incremental Claim, click . A numbered Incremental tab appears.
- The Incremental tab is the same as the Claim tab, plus a Previously Invoiced grid, which shows previous Claims that were deducted from the current invoice amount to create the correct financial adjustments when posting this Claim. Other than the Original Claim Amount, the calculation can be edited.
- Only the data in the current Claim–the original or the most recent Incremental Claim–can be retrieved in the Laytime Calculator and appears in the Voyage P&L.
- Only the most recent Incremental Claim can be edited or deleted.
- The Total Claim Amount column in the Demurrage Summary, Transaction Summary, and Laytime table of the Report Designer represents the total amount due after considering all previous invoices, adjustments, and potential commission deductions.
- On the toolbar, click to access the following:
- Final Statement Report: This report shows the final agreed Laytime Amount: the newest Incremental Claim excluding Previously Invoiced amounts.
- Invoice: An invoice can be printed for each individual Claim from its tab.
Notes TabOn the Notes tab, you can enter notes related to the Laytime Calculation. Notes can be added, edited, or deleted even after the invoice is approved/posted. You can also view Notes from Operations.
Adding a NoteTo add a new note: - If a note already appears in the large text field at the bottom of the form, click New to clear the field.
- In the text field, enter the note.
- Click OK. The note appears in the table above, with the Date and Time and your User Name as its Author.
Editing a NoteTo edit a note, click it in the list; it appears in the text field. Edit it and then click OK. Deleting a NoteTo delete a note, select its check box and then click the Delete link. Notes from OperationsOn this tab, you can also view Notes added by Operators on the Operations Tab of the Voyage Manager. |