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Invoice Approvals is a mechanism in the invoice workflow by which specific users can be delegated to certain limits of authority (LOA) on which invoices they can approve. These limits are implemented around certain key invoice data fields.
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Filter | Description | Use Case Examples |
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Trade Area | The Trade Area of the invoice, most likely inherited from the Voyage Manager. | Operations in Trade Areas PACIFIC and ATLANTIC are run by different managers. |
Line of Business | The LOB of the invoice, most likely inherited from the Voyage Manager. | Your company has different global offices, and each runs as a separate LOB. |
Transaction Type | Invoice type. | Invoices with Transaction Type Bunker Invoice are approved by Bunker Managers. |
Ledger Code | The Ledger Code of the invoice. This filter only applies to Voyage Other Revenue/Expense invoices. | Voyage Other Revenue/Expense invoices require more granular approval rights; select based on the specific ledger codes in the invoice. If such granularity is not needed, select (Select All). |
User Group | The User Group to which the restrictions on each line apply. | All users in the User Group Chartering Managers have the same approval restrictions. |
Claim Type | The Claim Type of the invoice. To use this filter, you must first select Transaction Type Claim Invoice or Claim Payment. | Claim Invoices with Claim Type Demurrage are approved by Demurrage Specialists. |
Lower Limit | A value above which an approval is required. To have no lower limit, leave it blank. | Invoices less than $10,000 are approved by Operations Managers (Lower Limit: blank) but do not require approval by Chartering Managers (Lower Limit: $10,000). |
Upper Limit | The maximum approval authority (dollar value) of this User Group for this type of invoice. To have no upper limit, leave it blank. | Invoices up to $1,000,000 are approved by Operations Managers (Upper Limit: $1,000,000); invoices greater than $1,000,000 are approved by Chartering Managers (Upper Limit: blank). |
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