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On the Payments and Receipts form, you can enter a final payment or receipt (including credit and debit memos), or finalize a bank transfer.
You can also use this form to enter Advance Payments or Receipts.
Creating a Payment or Receipt
- To open the Payments and Receipts form, do one of the following:
- On the Financials menu , under Transactions, click Payments and Receipts.
Payments and Receipts can also be created in- On the Transaction Data Entry
- toolbar, click Pay Current Invoice.
On the Payments and Receipts form, select - Select either Make Payment or or Enter Receipt .
- Click + .
- Complete the Payment Instructions or Receipt Instructions form:
- Select the Company making or receiving the payment, the Bank, and the Vendor.
*A common "Invoice currency is missing" error message when making a payment indicates that the currency code is missing in the company's >Bank Links information in their address book details. - Enter the Date and the IMOS Trans No.
- Select the Currency.
- Select the payment Mode.
- Click OK.
- Select the Company making or receiving the payment, the Bank, and the Vendor.
- The transaction appears on the Payments and Receipts form. If more than one invoice is outstanding for the selected vendor, all appear, one invoice per line, with their corresponding expected amounts.
- For each invoice you want to pay or enter a receipt for, select its S check box.
- The Amount to Pay column for each selected invoice automatically populates; you can edit the value as needed. The Total Pay Amount appears below the invoice lines. If the invoice is in currency other than the base currency, the resulting foreign Exchange Differential appears in the last column of the invoice line.
- Enter the Bank Charge, if any, and the Bank Charge Ledger Code, for example, if this is a wire transfer. Enter any Other Charge and the Other Charge Ledger Code.
- Click to save Save the form. If this is a final payment, select the Final check check box at the bottom of the form to post the payment. For foreign currency payments, the system automatically calculates and books the foreign exchange difference against the account specified in the General Ledger. The difference is calculated based on the invoice booking exchange rate compared to the bank exchange rate; it appears in the Exch Diff column.
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- Diff column.
Note: Bank Charges do not reflect on the P&L screen. You may create an account analysis report to view these charges
Predefining Company in Payment Instructions
To predefine a company, a Payment Company needs to be set up in Properties of Address Book.
Common errors:
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on the Address Properties panel.
Finalizing a Bank Transfer
To finalize a wire transfer transaction:
- On the Payments and Receipts form, click .
- On the Retrieve Payment/Receipt form, select the Include Advance Payment/Receipt in Results check box and click .
- Select the bank transfer.
- On the Payments and Receipts form, select the Final check box, enter the Bank Charge and Ledger Code and then click click Finalize Bank Transfer.
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Canceling a Payment/Receipt
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Perform On the Payments and Receipts form, do the following:
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