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Image Removed This Home > Chartering > Cargo COA

This is a Key Topic, with high value for all users.

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When you need to set up a contract agreement to move a certain amount of cargo over a period of time, you can use a Cargo COA, or Contract of Affreightment. A Cargo COA is like an umbrella contract that might include several different cargoes and several different load and discharge ports, each with its own terms and costs.

A VC In COA represents the contract from a charterer's perspective. Whereas a Cargo COA is a long-term sale contract on a Voyage Charter basis, a VC In COA is a long-term purchase contract.

Cargo COA List

The Cargo COA List includes all Cargo COAs that you have the right to view.

On the Chartering Chartering menu Image RemovedImage Added, under Cargo, next to Cargo COA, click List.Image Removed

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Cargo COA

To view an existing Cargo COA, on the Cargo COA List, click its row or Contract ID link.

To create a new Cargo COA, do one of the following:

  • On

    the Cargo

    the Cargo COA List,

     click Image Removed.

     click the plus icon:

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  • On

    the Chartering 

    the Chartering menu 

    Image Removed

    Image Added, under Cargo, click Cargo COA.

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You can do any of the following:

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  • You can access additional tools, forms, and information on the toolbar and right panel.

  • Change COA status and edit a COA.

  • To share a Cargo COA, copy its URL and then share it with

    any users

    any signed-in users in your organization.

    Note: To view the Cargo COA, users must be logged in.Cargo COA details are in the center:Cargo COA information appears in general information

The Cargo COA form includes the following sections:

When you save the Cargo COA, Cargo IDs are assigned to all the linked Cargoes, and you can use the ID to add a Cargo to a Voyage Fixture. To open an individual Cargo, right-click it and then click Cargo. All the parameters are copied from the COA.

When an Alert is entered for a Charterer, a Vessel, or a Port, the field is highlighted in light red.

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Panels

Additional information for the current workspace is available in panels on the right:

Changing COA Status and Editing a COA

To change the status of a COA to or from Confirmed, you must have the Confirm COA Module Right selected. When a COA has status Confirmed, only certain fields can be edited, either with or without this right. 

To amend locked fields in a COA that is "Confirmed", change the status of COA to "Pending" to make the required changes.


Expand
titleRelated Config Configuration Flags


Name/Flag

Description

Use Company Lob Trade Area Hierarchy
CFGUseCompanyLobTradeAreaHierarchy

Sets up a hierarchy between Company, LOB, and Trade Area on several forms.

Enforce COA Itinerary
CFGEnforceCOAItinerary

Turns on validations between a cargo and the COA associated with it.

Contract Reference URL
CFGContractReferenceURL

Converts the Contract Link field to a Hyperlink. This is used to interface with third party systems such as Chinsay.

Delete Fixture Upon Voyage Deletion
CFGDeleteFixtureUponVoyageDeletion

When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.

Reset COA Lifting Upon Fixture Deletion
CFGResetCOALiftingUponFixtureDeletion

When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows:

  • The Cargo Status is set to Confirmed.

  • The Cargo Qty is reset to the Qty/Lifting value from the COA.

Enable Contract Mirroring
CFGEnableContractMirroring

Enables the following types of intercompany contracts to be mirrored: Cargo COA, VC In COA, Cargo, VC In, Time Charter In, Time Charter Out, and FFA/Option/Bunker Swap Trade. When a contract of one of these types is created with internal counterparties, a mirrored contract is automatically created from the opposite perspective, so that users from both legal entities can manage the contract and include it in both their operational planning and their trading exposure and P&L.

  • When both CFGEnableContractMirroring and CFGEnableTCInvoiceMirroring are Y, and when a TC contract is mirrored, TCO invoices are mirrored from TCI invoices. Incremental invoice type is unavailable for such mirrored TC invoices.

  • If an **OV voyage has cargoes with multiple internal charterers, it can be mirrored with multiple RELT voyages, one for each internal charterer's company.

Show Remittance in Cargo
CFGShowRemittanceInCargo

Adds Remittance Bank, Invoice %, Payment Terms, and Balance % fields to the CP Terms Details, Cargo COA, Cargo, VC In COA, and VC In forms. Also adds a Remittance Bank field to Time Charter Other Information. Remittance information flows between these places; for example, fixing an Estimate will transfer the remittance information.

  • On a Cargo COA, VC In, or Time Charter Out, changing the Company clears the remittance bank information, as this may change with a change to the Company.

  • On a VC In COA or Time Charter In, changing the Owner clears the remittance bank information, as this may change with a change to the Owner.

  • A default value for the Remittance Bank for each currency can be selected in the Address Bank Links tab for Cargo COA, Cargo, and Time Charter Out (Other Information) contracts, but it can be changed later.

Schedule Max Lift
CFGScheduleMaxLift

Sets the Cargo CP Quantity to the Max Lift Quantity when scheduling a single cargo voyage where discharge is after all loads in the itinerary, using Create New Voyage from a COA or a Cargo or Schedule Voyage from a Cargo. After initial scheduling, all changes to CP Quantity must be made manually; there will be no automatic updates.

Restrict Cargo from COA
CFGRestrictCargoFromCOA

Causes the Cargo selection on the Cargo form to respect the Cargo list in the linked COA.

Update LD Rates When Linkedto COA
CFGUpdateLDRatesWhenLinkedtoCOA

When linking a COA to a VC In or Cargo, the L/D Rates on the COA itinerary are copied to the lifting itinerary if one of the following is true:

  • The COA itinerary matches that of the lifting.

  • The COA Load/Discharge Options match the itinerary of the lifting.

Auto Number COA
CFGAutoNumberCOA

Automatically assigns a Contract ID number on COAs.