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Intro

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Data Submission & Receipt Workflow

• Step 1 - Create and share the form

• Step 2 - Enter and submit the carrier data

• Step 3 - Receive and approve the form

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Intro

Some charterers have signed up to report to the Sea Cargo Charter on their share of emissions generated for voyages they charter. This workflow enables carriers operators to send the bunker consumption information relevant to the charterer’s portion of any voyage, including relevant CO2 factors, enabling emissions output calculations. Charterers can then use various options to report on that data.

Data Submission & Receipt Workflow

The phases of the workflow are as follows.

1️⃣ The charterer generates and shares the IMOS X Emissions form with the carrier.

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2️⃣ The carrier submits the data to the charterer.

Once the voyage is complete, the carrier should follow the steps outlined in this article to submit the data to the charterer.

3️⃣ The charterer receives, modifies, and approves the data in the inbox.

The charterer will receive the emissions message in the IMOS X inbox, review it, make any necessary changes, and approve the data to be recorded in IMOS (if applicable) and IMOS X voyages for downstream reporting.

Step 1 - Create and share the form

1. Log in to IMOS X, and select Compose once the Inbox loads.

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2. Using the new message, set up the form to allow the carrier to send it to you. In the To field, select your own company. In the Type field, select SCC Voyage Emissions.

3. At the lower left of the form, select Copy Form Link to copy the link to this form.

4. Include this link as part of Voyage Instructions or any other routine communication about this cargo movement.

   1. Here are some instructions you can optionally include with the link:

      • Click this link to log in to Veson IMOS X and fill out a voyage-level SCC Emissions form. Here, you can import an itinerary based on AIS data, which should include the ballast leg of the voyage. Then, enter bunker consumption information, review CO2 factors, and send the form.

   2. If your company is using Veslink Voyage Instructions, this link can be added to that template, as it will never change. That means, in the future, you can skip steps 1-3 since the link will already be part of the instructions. The same link can be used for any carrier.

5. Close the browser tab that contains the setup form now. The first phase of the workflow is complete.

Step 2 - Enter and submit the carrier data

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Access IMOS X

Existing IMOS Platform users

To access IMOS X, go to https://imosx.com/ and sign in with your email and password using the same credentials you use for the IMOS Platform.

Self sign-up

1. Go to imosx.com.

2. Click Sign up. Enter your email address and follow the instructions provided.

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Data Submission Workflow

Once the voyage is complete, you should follow the steps to submit the data to the charterer.

Step 1 - Enter your voyage info

1. Do one of the following:

   • Select the data submission link provided by the charterer and log in to IMOS X. The SCC Voyage Emissions form opens and

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   • shows your charterer as the recipient. (Optional)

   • If

   no form opens

   • you didn’t receive an email or the form doesn't open when you click the link, select Compose, enter your charterer in the To field, and select SCC Voyage Emissions as the form type.

2. At the top of the form, provide the following information:

   1. Enter any SCC Counterparty Reference that your charterer may be expecting.

   2. Select a vessel.

   3. Select an SCC voyage type.

3. To enter your itinerary, do one of the following:

   1. Enter the itinerary manually.

   2. Select Import Itinerary to import your vessel’s itinerary over a period of time based on AIS data. Adjust the dates and re-import the itinerary if needed. The SCC expects the ballast leg prior to load to be included in this itinerary, so be sure to go far enough back in the date selection to get include that included.

4. Once you enter the itinerary data, expand each leg and do the following:

   1. Check all the itinerary information for accuracy.

   2. Enter the distance between the ports.

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5. Select the Map tab to review the route. Review the map and validate that you’ve got pulled in the right itinerary pulled in.

Step 2 - Enter fuel consumption info

6. Select the Consumption tab to enter the bunker consumption information, which will drive the emissions calculations on the Emissions tab.

7. Select the fuel types used on this voyage. These may not match the fuels as recorded in your shipping system of record, as they are the SCC standard fuel types. A column is added for each fuel type you pick. In those columns, enter in-port consumption on the lines with the port names and sea consumption on the lines labeled At Sea between the ports.

8. Review the CO2 factors, which default to the SCC standard for each fuel type, and edit if needed. Net Emissions calculations are also displayed for review.

Step 3 - Review and resolve any errors

9. An error icon on the corresponding tab indicates any errors in the data entry. Select the tab to address the errors, as shown in the following image.

   

Step 4 - Submit the data

10. When you’re happy with the data entered, select Send in the lower-right corner of the form. If you’ve chosen to bypass data validation, you will be warned about that. You can choose to review the data again or go ahead and submit the data it as-is.

11. The form is sent to your charterer’s inbox for approval and further processing.

Step 3 - Receive and approve the form

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Review the Itinerary, Map, and Consumption tabs to ensure all data is as expected. Adjust the data if needed.

3. When you’re happy with the data entered, select Approve.

4. Data from the approved form can be viewed in the IMOS Voyage Manager under the Sustainability panel. Click the “…” menu in the top right and select Emission Data.

Helpful hints

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