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This pooling distribution workflow is based on the most commonly used and recommended configuration, using configuration flag CFGUsePostedInPooling. Pooling results are calculated from the latest Accrual Snapshot, rather than the posted P&L.

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  • Click : The Monthly Pooling Statement is a statement of all the distributed items within the period to each owner, broken down by vessel owner.
  • Click  and then click one of the following:
    • Summary: The Pooling Summary is a yearly report, broken down by month. It shows what the monthly distributed and paid amounts are for each vessel owner.
    • Distribution Analysis: The Pool Distribution Analysis Report is an itemized, detailed report about the distribution. It includes the current month distribution as well as previous month adjustments, if there are any.


Expand
titleRelated Config Configuration Flags


CFGUsePostedInPooling

The Pooling results are calculated from the latest Accrual snapshot, instead of the Actual P&L, and the Pooling Distribution form issues a warning detailing all the relevant voyages that don't have Monthly Accruals run.

CFGItemizeBilldetByVsl

Creates Pool Payment detail lines associated with each vessel, rather than just grouped by owner. This should always be enabled.

CFGActMirrorInvoiceAsUnposted

When enabled, auto-created mirror transactions will not be posted by default.

CFGPoolMgtFeeUseIncomeBP

Calculates Pooling Management Fee based on gross income before pooling instead of income after pooling. This flag takes precedence over CFGDistributePoolComm.



CFGPoolMgtFeeUseIncomeBP = Y
CFGPoolMgtFeeUseIncomeBP = N
CFGDistributePoolComm = YMgt Fee = Gross Income BP * Mgt Fee %
Gross Income BP = sum of freight, demurrage, despatch, and TCI/TCO hire after deduction of commissions
  • Mgt Fee = Mgt Fee Weight * Gross Income
  • Mgt Fee Weight = Mgt Fee Contribution/Sum (Mgt Fee Contribution)
  • Mgt Fee Contribution = Pool Days * Mgt Fee %
  • Pool Days = Days * Points
CFGDistributePoolComm = NMgt Fee = Gross Income BP * Mgt Fee %
Gross Income BP = sum of freight, demurrage, despatch, and TCI/TCO hire after deduction of commissions		Mgt Fee = Income AP * Mgt Fee %


CFGDistributePoolComm

Calculates the Pooling Commission based on the Gross Income.

CFGUseItemizedCommissionRate

Enables setting multiple Commission rates for different Pool Vessels and adds Mgt Fee % and Mgt Fee/Day columns to the Pools and Pool Assignment forms.

CFGPoolUseDefaultPnlCalcOptions

When enabled, the default P&L calculation options are used when calculating pool distributions.

CFGPoolCalcOptionsEffectiveDate

When set, only voyages which complete on or after the date will use the default P&L calculation options (provided CFGPoolUseDefaultPnlCalcOptions is also enabled).


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Configuring Invoices

In Pooling, invoices can be configured to meet your business needs.

  • To change the descriptions of the distribution items:

    CFGPoolResultDistribDesc

    The default description of result distribution lines in the pooling distribution invoices.

    CFGPoolMgtFeeDesc

    The default description of management fee distribution lines in the pooling distribution invoices.


  • To set the amount of time to go back when calculating adjustments for Pooling distributions:

    CFGPoolAdjYear

    Specifies the number of previous years for which Pooling Adjustments should be calculated. If the value is -1 (default), the number of adjustments calculated is defined by CFGPoolAdjMonth. If CFGPoolAdjMonth is also set, CFGPoolAdjYear takes precedence.

    CFGPoolAdjMonth

    Specifies the number of monthly adjustments to calculate if the value of CFGPoolAdjYear is -1. If CFGPoolAdjYear is also set, it takes precedence.


  • To control the level of details in Pooling Distribution invoices:

    CFGPoolInvBreakOutPeriods

    Controls the level of detail in Pooling Distribution invoices:

    0 = No breakdown
    1 = Breakdown by month (default)
    2 = Breakdown by month for the current year and by year for the previous years