VIP - Payables Summary

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The Payables Summary displays unpaid accounts payable invoices with status Actual, Pending, or Posted and the amount outstanding for each invoice.

Do one of the following:

On the main menu , under Financials, click Payables.
In Financials quick links, click .

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By default, the following filters are applied, but you can change them:
- Source is not in the list MACR, VBNK, VCAB, VCST, XJOU, FFAJ, DCAB
- Accounting Date is on or after 90 days in the past
To create a new invoice, click and then complete the Transaction Data Entry form.
The Action column contains links for the following action. To open the document, click the link.
- Notes (when configuration flag CFGEnableInvoiceNotes is enabled): This action allows the user to record follow up information about the outstanding transaction.
With batch payments configured and set up, the Payables Summary list shows all invoices that are not paid in full. You can work with Payment Batches from here.

Invoice Details

To view the details of an invoice, on the Payables Summary list:

For the printable invoice, click its row.
For the Financials invoice (Transaction Data Entry), in the Action column, click View.
For the Operations invoice, in the Type column, click its link

Related Configuration Flags

Name/Flag	Description
Include Receivables in Payables Summary CFGIncludeReceivablesInPayablesSummary	When enabled, Payables Summary list will include receivable invoices. These receivable invoices can be included in Payment Batches from the Payables Summary (when CFGBatchPaymentSupported is enabled).
Enable Invoice Notes CFGEnableInvoiceNotes	Adds an Invoice Action log to record follow-up activities for each invoice, where you can record past or future actions relating to the payment collection process. Also adds a Notes link to the Action column of the Receivables and Payables Summaries.
Pay Rec Summary Obey Amount Sign CFGPayRecSummaryObeyAmountSign	Adds an Invoice AP/AR column to the Receivables and Payables Summaries.
Invoice Approvals by Type CFGInvoiceApprovalsByType	Specifies whether the control of invoice approval by type is enabled or not; adds an Invoice Approval Types control list to the Object Rights tab in Security, to grant users rights to approve specific types of invoices. On the Approve Invoices List and Transaction Summary, if a user does not have approval rights for an invoice type, the Review link will not be available for those invoices.
Invoice Postings by Type CFGInvoicePostingsByType	Specifies whether the control of invoice posting by type is enabled or not; adds an Invoice Posting Types control list to the Object Rights tab in Security, to grant users rights to post specific types of invoices. On the Post Invoices List and Transaction Summary, if a user does not have posting rights for an invoice type, the Post link will not be available for those invoices.
Invoice Rejects by Type CFGInvoiceRejectsByType	Add Security Object Rights to reject specific invoice types per user/group.
Invoice Reversals by Type CFGInvoiceReversalsByType	Specifies whether the control of invoice reversal by type is enabled or not. When enabled, on the Object Rights tab in Security, an Invoice Reversal Types control list is added to grant users rights to reverse specific types of invoices.
Batch Payment Supported CFGBatchPaymentSupported	When set to Y, enables Payment Batch options. The Payables Summary shows all invoices that are not paid in full and has an additional column of check boxes to select invoices for payment. Additionally, two links, Assign Batch No. and Clear Batch No., are added to the top of the list. After a Batch Number is assigned, the Payment Batch form opens.
No Comments on Invoice Approval CFGEnableActionsForNonPostedInvoices	When enabled, there will be no option to add comments when approving an invoice. This does not apply to rejecting an invoice.
Lock Financial Invoice After Approval CFGLockFinancialInvoiceAfterApproval	When enabled, no further changes can be made to the Financials invoice (Transaction Data Entry form) after the invoice has been approved. The invoice can still go through a subsequent approval process, or be rejected, but no data can be changed.