Before creating a TC Out Voyage, you may wish to have a quick understanding of the difference between creating a TC Voyage and a TC Out Voyage here. It will help you decide which is more suitable.
1.0 Navigate to "TC Out“
Click action menu
Click TC Out
Click New TC Out
2.0 Contract
2.1 Input TC Main Details & Duration
Fill in the CP details accordingly
Input TC duration
You may input the start duration based on the drop-down options available
Input +/- Redel days the vessel can redeliver
Input CP Date and CP# for identification purposes
Click Save and close the TC Out
The next section guides you on how to create TC Out voyages
2.2 Charterer Voyages
Only upon saving the TC OUT above, is the add button available for clicking to add voyages.
You will then see an interface that looks similar to Estimate (TC Voyage). But without the segments for LEGS, REVENUE & EXPENSE, BUNKERS, EMISSIONS, and RESULTS. RESULTS is located on the TC Out Voyage main page which will be explained later part of this page.
Please take note this is not an Estimate. There is no Estimate required to create voyages from TC Out.
2.2.1 Cargo
Left-click on Cargo and VMS will pop up a screenshot below. Since this is a TC, it is not mandatory to input cargo details. At the same time, if there is a need to record cargo details for this voyage, you may input them here. Do note that no Freight Invoice can be created here.
2.2.2 Legs
Input the itinerary accordingly. To update the itinerary on its Arrival and Departure, please refer to Voyage Operation.
Take note if you were to plan for a bunker in a TC Out voyage, there is no Bunker hyperlink available on the TC Out voyage user interface. You will need to click into a Leg and access Bunker from the below screenshot.
At this stage, click "Save“.
2.2.3 TC Out Fixture
Left-click on "TC Out“ and VMS will open a window that is the same view as 2.0 Input TC Main Details & Duration. If you have saved the TC Out Voyage earlier, under the 3.0 Charterer Voyages, it will show the Voyage number and its voyage information.
2.2.4 Creating Consecutive TC Out Voyages
Continue to click Add to create more consecutive voyages under this TC Out Fixture to track your Charterer’s voyages.
3.0 Delivery
After adding at least one Charterer’s Voyage, you will see the Delivery tab appearing on the TC Out Fixture. Left-click on Delivery to view the below screenshot.
3.1 Bunkers & Times
Select from the Dropdown for Voyage no and Leg which the vessel was delivered to your Charterer. The ROB and Time(z) are then automatically populated from the leg details updated by the user. Remember to ‘Lock’ the Delivery to mark this data as Actual.
Make sure the current itinerary is up to date before selecting the voyage/leg
There is no need to input any Redelivery at this point. Only when there the vessel is about to Redelivery, you may select the expected Charterer Voyage created before in 2.2.4 Creating Consecutive TC Out Voyages
3.2 TC Bunker Summary
Please refer to Estimate (TC Voyage) for the explanation of each parameter.
4.0 Financial
4.1 Periods
Create Receivable Period
Input the period Description, Start, End, Frequency
Select Receiveable
Input the Receivable items that are repetitive on the subsequent billing
Select Daily if the item is basis a daily rate. If it is a lumpsum, Daily is not required.
Save
VMS will prompt a disclaim message that reminds you to confirm your Entry
Take note to ensure that above information are correctly recorded before save. Once saved, VMS creates all temporary Hire Invoices based on the frequency inputted. These temporary Hire Invoices will be listed under 4.2 Financial which will be explained further in next segment. VMS does not allow you to make changes to Period once the temporary invoices are created.
In order to make change to Period after temporary invoices are created, you will need to delete all the temporary invoices under 4.2 Financial.
Create Payable Period (Broker Comms)
Input the period Description, Start, End, Frequency
Select Payable
Input the Broker comms details
Select Daily and input the % and Daily Hire rate the comms applies to
Save
Similar to creating a Receivable Period, VMS will prompt a disclaim message that reminds you to confirm your Entry
You will notice that now two types of Periods are created, both having the same duration Start to End.
4.2 Financials
The Period above defines what invoice line items to include. The financial segment allows you to create Invoices.
To create an Invoice, left-click on the line item under Financials.
Add any other expense/revenue/off-hire item/BOD/BOR here manually if there is to be included
Save
Create Invoice (Refer to Invoicing (VC) for more info)
Do the same for Payable Invoice.
4.3 Statement of Account & TCE
Statement of Account
Go to Contract tab> Action Menu> Statement of Account
Statement of account PDA will be generated as a Downloaded PDF.
TCE Result
The TCE result is the combined result of all the Financials.
Take note the TCE result in TC Out Voyage works differently from VC Voyage and TC Voyage. In TC Out Voyages, the combined invoices value lumps into ‘Hire’ and does not differentiate into categories of Misc Rev/Comms/Bunkers.
