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The Voyages workspace is the central point for managing a voyage. It is the endpoint from an Estimate or Voyage Fixture and the beginning point of voyage accounting, that is, invoice creation. It can either be created from scratch or contain the data entered by the Chartering user into a Voyage Estimate, Voyage Fixture, Cargo, VC In, TC In contract, and/or TC Out contract.
- Charterers can use Voyages to view forecasted voyages and review or update contract terms and to compare the actual P&L of completed voyages to their Estimates.
- Operators can use Voyages to find, record, and adjust all the data for a voyage in one place:
- View the original contract terms
- Manage the voyage itinerary
- Record Cargo Bill of Lading data
- Record delays
- Create Laytime Calculations
- Review/record bunker consumption
- Create AP/AR invoices
- Create/execute tasks
- Create Voyage Instructions
- Generate Performance Reports
- Accounting users can use Voyages to view and manage invoices and the voyage P&L.
Voyage List
The Voyage List contains all voyages that you have the right to view.
- On the main menu
, under Operations, next to Voyages, click List. - In the Operations quick links, click .
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By default, the following filters are applied, but you can change them:
Bulk Closing Voyages
Note: You must have the Close a Voyage Module Right selected, under Actions in Operations.
To close one or more voyages, select the check box in front of each voyage that you want to close and then click Close at the top of the list.
Voyage Manager
To view an existing voyage, on the Voyage List, click its row or Voyage No. link. The Voyage Manager appears.
A new voyage can either be created from scratch or contain the data entered by the Chartering user into an Estimate, Voyage Fixture, Cargo, VC In, Time Charter In, or Time Charter Out.
Related Configuration Flags
| CFGCacheVoyPnl | Enables caching the voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation. Flag CFGTraUseCachedVoyagePL (on the Trading tab) enables using the cached voyage P&L in the Trading module. Also enables saving the current P&L snapshot when the voyage is saved; these are saved into the "voypnl" table with the "snapshotType = 'current'. The saved P&L numbers are used in the Voyages list for columns Est P&L, Actual P&L, and Est-Act P&L. |
| CFGTraUseCachedVoyagePL | Enables using the cached voyage P&L in the Trading module. Flag CFGCacheVoyPnl (on the Operations tab) enables caching the Voyage P&L in the database so that the Trading module can use the cached data to expedite the Trading P&L calculation. |
| CFGUseVoyestVoyageDeviation | Adds a Deviation button to the Voyage Manager toolbar to launch a Deviation Estimate. |
| CFGShowHoursInVoyageManagerItinerary | Displays the following Itinerary columns in hours instead of days: SDays > SHours, SD > SH, XSD > XSH, PDays > PHours, PD > PH, XPD > XPH, LS SDay > LS SHour, and LS PDay > LS PHour |
| CFGWarnNonCoordinatorWhenSavingVoy | Displays a warning when saving a voyage if the user is not the Ops Coordinator for the voyage. |
| CFGWarnOnMismatchedConsecutiveVoyages | A warning message appears when saving, if a modified Terminating Date no longer matches the Commence Date on the following consecutive voyage. |
| CFGEnableDraftViewByPortcall | Adds a Vessel Draft tab to the Voyage Manager. |
| CFGUseCompanyLobTradeAreaHierarchy | Sets up a hierarchy between Company, LOB, and Trade Area on several forms. |
| CFGVerifyMatchingCompany | Displays a validation error if any of a voyage's or Estimate's linked contracts or Bunker Requirements has a different Company set than the voyage company. |
| CFGDefaultCompanyOnTciSelect | When selecting a TC In Fixture to be used for a Voyage/Estimate, if no Company has been selected, the Company on the selected TC In Fixture will be used. - If the Vessel is changed in an Estimate, the Company field will be the Company of TCI/Head Fixture or Vessel, based on the values of CFGDefaultCompanyOnTciSelect and CFGDefaultCompanyFromVessel.
- If the Vessel is not changed, but the TCI/Head Fixture is changed, the Company field will change accordingly, also respecting the value of CFGDefaultCompanyOnTciSelect.
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| CFGDefaultLobOnTciSelect | When enabled, when a Time Charter In is selected, if an LOB has not yet been set in the Estimate/voyage, the system defaults to the LOB specified on the Time Charter In Contract. |
| CFGBunkerPurchaseHistoryReport | Makes the Bunker Purchase History Report available from the Cargo Unpriced Components form and the Bunkers menu on the Voyage Manager. The report is run per vessel and is only relevant for scheduled Cargoes. |
| CFGDeleteFixtureUponVoyageDeletion | When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well. |
| CFGResetCOALiftingUponFixtureDeletion | When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows: - The Cargo Status is set to Confirmed.
- The Cargo Qty is reset to the Qty/Lifting value from the COA.
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| CFGEnableLaytimeNotesValidation | When enabled, for non-TCO type voyages, text must be added to the Laytime Notes form in order for the Operator to set the Voyage Status to Completed. |
| CFGVoyapiValidateCargoLaycanForPort | Adds validation warnings if, at the first port where a cargo is to be loaded, the vessel will arrive before the start or after the end of the cargo's laycan. - Additionally, on the Voyage List, voyage lines will be highlighted in yellow if the above condition exists.
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