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This is a Key Topic, with high value for all users.

Note: You must have the Voyage Template List Module Right selected, under Other in the Data Center.

On the Voyage Template List, you can create, edit, copy, and delete Voyage Templates, which can be used to set default voyage information related to Voyage Instructions, Bunker Confirmation Notices, Laytime Calculations, Task Groups, and Port Activities.

Assigning a Voyage Template to a Voyage

To assign a Voyage Template to a voyage, do one of the following:

Select the Voyage Template on the Voyage Manager Properties tab.
Define Voyage Template Rules to automatically assign Voyage Templates to new voyages.

Creating a Voyage Template

In the Data Center , under Other, click Voyage Template List.
On the Voyage Template List, click .
Enter a Name and a Description.
Do any of the following:
- Set up Voyage Instructions.
- Set up a Bunker Confirmation Notice.
- Configure Settings related to Laytime Calculations and Task Groups.
Save the Voyage Template.
To set up default Port Activities, on the Port Functions form, select the Voyage Template and then specify Port Activities for each Port Function; Port Functions that are not customized use the system default activities. For example, inland and deep-sea vessels might have different Template-specified Loading activities, but they can share the same system default activities for Fueling.

Setting Up Voyage Instructions

On the Voyage Instructions tab of the Voyage Template form, you can set up VFML/RDLC or Veslink forms for the Voyage Instructions format for the Instructions tab of the Voyage Manager.

Select a Voyage Instructions form type:
- Use VFML Forms (as shown above): Enter VFML/RDLC, available on request from Veson Nautical Support.
- Use Veslink Forms:
  1. Add one or more Veslink Voyage Instructions forms to the grid.
  2. When configuration flag CFGEnableVIDefaultEmailAddresses is enabled (requires IMOS v7.11.4213 or later), a contacts grid appears. Before moving onto the next step, select the Veslink Form for which you want to specify default recipients.
In the contacts grid, specify the following Types of default recipients:
- From Address Book: Select To or CC and select a Company and a Subcontact.
- By Role: Select To or CC and then select a Role.
For Veslink Voyage Instructions forms that require approval, you can specify default recipients by Form Status.

Setting Up a Bunker Confirmation Notice

On the Bunker Confirmation Notice tab of the Voyage Template form, you can set up a Bunker Confirmation Notice.

Enter VFML/RDLC, available on request from Veson Nautical Support.
Specify recipients:
- To specify by Company and Subcontact, select From Address Book in the Type column; select To or CC and select a Company and a Subcontact.
- To specify by Role, in the Type column, select By Role; select To or CC, and select a Role.

Configuring Settings

On the Settings tab of the Voyage Template form, you can do any of the following:

Specify default settings for the Laytime Calculation for use with this template.
To include a set of Tasks on every voyage created from this template, select a Task Group.

Related Configuration Flags

Name/Flag	Description
Enable VI Default Email Addresses CFGEnableVIDefaultEmailAddresses	When enabled, default email recipients can be specified for each Veslink Voyage Instructions form in the Voyage Template.
Voyage Form Reply Address CFGVoyFormReplyAddress	Allows you to set the reply-to email address for all Voyage Instructions emailed from IMOS.
Enable ETA Tracking CFGEnableETATracking	When enabled, several new fields are added to the Voyage Template form that will allow for tracking of ETA changes made on voyages in Scheduled and Commenced states and generate tasks depending on the how far out the change is and the threshold of the change.

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