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IMOS On-Prem - ECA Recovery Charge

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Configuration flag CFGEnableStandards enables the use of standards for expenses and the use of an ECA Recovery Charge. You can set up fee calculation rules for the ECA Recovery Charge on this form. An ECA Recovery Charge is a standard revenue that can be invoiced with freight.

Cargoes must meet the following conditions:

  • Non-multigrade: The Cargo can have only one load port and one discharge port.
  • Multigrade (CFGEnableMultiGrade): Each Grade within a Cargo Group can have only one load port and one discharge port.

In the Data Center , under Other, click ECA Recovery Charge.

Adding ECA Recovery Charges to Voyages and Estimates

You can automatically add an ECA Recovery Charge to voyages and Estimates based on an Extra Freight Term. When there is deadfreight, an ECA Recovery Charge can be applied to it.

  • ECA Recovery Charge: The amount is calculated according to this table, using BL Quantity when available, otherwise Load quantity.
    When multigrade cargo is disabled, the amount is calculated according to the Cargo; when enabled, according to the Cargo Group.
  • ECA Recovery Deadfreight: The amount is calculated according to this table, then multiplied by the Deadfreight Extra Freight Term DP percentage in the Cargo.

To set up an ECA Recovery Charge:

  1. Add Extra Freight Terms:
    • ECA Recovery Charge: Code EC, Type Lumpsum
    • ECA Recovery Deadfreight: Code ED, Type Lumpsum
  2. Add ECA Recovery Charge calculation rules:
    1. On the ECA Recovery Charge form, click Edit Row.
    2. For each row, enter the conditions for the fee calculation. You can specify Effective DateVessel TypeCargo Group CodeAgreed DistanceMetric Tons, to create a formula to calculate the Fee
      • The ECA Factor can be specified on CP Terms Details. When a COA is created from a Voyage Estimate, it is copied to the COA and can be edited there. When a COA Lifting is created, it is copied to the Cargo and can be edited there. When a Cargo is scheduled, it is copied to a back-created Voyage Estimate.
      • If you do not fill in the fields, they default to Anything
      • If you do not specify the Agreed Distance or Metric Tons, the calculation will use the Agreed Distance specified on the Agreed Distances form and the Metric Tons specified for the Cargo in the voyage itinerary.
      • For example calculations, contact your Professional Services representative.

Viewing the ECA Recovery Charge

For Voyage Estimates and voyages, if the rule in the ECA Recovery Charge decision table applies to the Vessel Type and a Cargo Group, when Standards are applied or refreshed, any Lumpsum Extra Freight Terms are added/refreshed in the Cargo (with multigrade disabled) or Cargo Group (with multigrade enabled). When multigrade is enabled:

  • For Voyage Estimates, the ECA Recovery Charges are broken down to the Grade level in the Estimate P&L report.
  • For voyages, the ECA Recovery Charges are broken down to the Grade level in the Voyage P&L Report, on the Voyage Manager P&L tab, and on the Freight Invoice.

 Related Configuration Flags

Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Manager Itinerary behaves the same as the PortExp column in the Voyage Estimate itinerary:

  • For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Manager Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.
  • For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.
  • For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.
  • When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

  • When a COA is created from a Voyage Estimate, ECA Factor is copied from CP Terms to the COA.
  • When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.
  • When a cargo is scheduled, ECA Factor is copied from the cargo to the backcreated Voyage Estimate.

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