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On the Port Advance/DA form, you can record a Proforma DA (PDA) when you receive the advance invoice.

Creating a PDA

To create a PDA:

When opened from a voyage, the voyage information appears on the Advance/Disbursement tab. Otherwise, select the Vessel, Voyage Number, Port, and Agent Short name.
Before you can enter costs, you must enter the Advance Invoice Number and the Advance Sent date.
If the Advance Currency is different from the Disbursement Currency, a Disbursement Currency/Advance Currency Rate field displays the Exchange Rate found by dividing the Disbursement Currency Exchange Rate on the Advance Sent date by the Advance Currency Exchange Rate on the Advance Sent date. This value will help in calculating the Diff In Currency column and the Due to Agent field, in the Disbursement Currency. (The Disbursement Currency field is disabled until the Disbursement Sent date is entered.)
In the table below, in the Est In Currency column, enter the estimated costs, in the local currency of the agent. The amounts in the Diff in Currency and Totals fields change, based on the estimated amounts entered.
Enter the PDA Amount above.
Change the PDA Status to A - Actual and click ; an invoice is generated and appears in Financials.

Accessing Invoices

To access an invoice, click and then click PDA Invoice, FDA Invoice, or SDAx Invoice (where x = the SDA number).