On the Port Advance/DA form, you can create the following records:

• Proforma DA (PDA)
• Final DA (FDA)
• Additional Payment Request (APR)

To access the Port Advance/DA form, do one of the following:

• In the Operations module center , under Port/Other Costs, click Port Advance/DA or click List and then select one from the list.
• In the Voyage Manager:
  • Right-click the port or passing point and click Port Expenses.
  • On the Port Expenses Summary:
    • To create a new PDA, click  and then click New Advance/DA.
    • To open a PDA, right-click an expense line and then click View Expenses Details.

Note: Make sure that the Port Advance, Final Disbursement, and Additional Payment Requests use the same currency (e.g., EUR). Otherwise, you may see an error message: "Amount [number] and Base Equiv [number] are different when currency is [currency]."

Port Advance/DA List

All Port Advances/DAs appear on the Port Advance/DA List. In the Operations module center, next to Port Advance/DA, click List.

The Port Advance/DA List is a standard IMOS list, so you can sort it, filter it, do a Quick Search, and create custom Views for it. You can use logical operations to filter particular columns in the list.

Importing Port Advances

The port advances submitted by agents need to follow the right order of submission, first Port Disbursement Advance (PDA) and then Final Port Disbursement (FDA), in order to be linked successfully in IMOS. The FDA form uses the Advance Inv No. field, which helps to identify the port advance number that was submitted earlier.