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This section includes the following pages:

Ledger Expense Setup: On this form, you can set up Expense Codes to define different types of expenses.
Port Expenses Summary: On this form, you can create a Port Advance/DA with detailed costs or a simple Port Expense.
Port Advance/DA:
- The Proforma DA (PDA) captures the estimated amount in a DA process.
- The Final DA (FDA) captures the final amount disbursed.
- You can also record multiple Additional Payment Request (APR) records.
Port Expense: On this form, you can record a port expense without an advance.
Port Expense Search: You can search for historical data on port expenses.
Standards for Expenses: Configuration flag CFGEnableStandards enables the use of standards for expenses and related features, using either Expense Standards or Standard Expenses, along with Port Expenses Details.

Related Configuration Flags

CFGEnableStandards

Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Manager Itinerary behaves the same as the PortExp column in the Voyage Estimate itinerary:

For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Manager Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.
For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.
For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.
When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

When a COA is created from a Voyage Estimate, ECA Factor is copied from CP Terms to the COA.
When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.
When a cargo is scheduled, ECA Factor is copied from the cargo to the backcreated Voyage Estimate.