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The Receivables Summary displays all receivable invoices that you have the right to view. You can use it to view and manage unpaid invoices with status Actual, Pending, or Posted, divided into user-specified age periods.
Do one of the following:
- On the main menu , under Financials, click Receivables.
- In Financials quick links, click .
Invoice Details
To view the details of an invoice, on the Payables Summary list:
- For the printable invoice, click its row.
- For the Financials invoice (Transaction Data Entry), click View.
- For the Operations invoice, in the Type column, click its link.
Approving, Posting, Rejecting, and Reversing Invoices
To approve, post, reject, or reverse invoices, you must have Module Rights Approve an Invoice, Post an Invoice, Reject an Invoice or Reverse an Invoice. Approving, posting, rejecting, or reversing invoices can be limited to particular invoice types with configuration flags.
From Invoice Details
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- Click , enter reversal information, and then click OK.
Related Configuration Flags
Name | Description |
---|
Aging Bucket0 through Aging Bucket3 | Sets the size of the periods for the Accounts Payables/Receivable report by Aging Analysis; an Invoice Age (Group) column can then be selected on the Receivables Summary. The default is 0, 1-30, 31-60, 61-90, and 91+ days. |
Enable Invoice Notes
| Adds an Invoice Action log to record follow-up activities for each invoice, where you can record past or future actions relating to the payment collection process. Also adds a Notes link to the Action column of the Receivables and Payables Summaries. |
Pay Rec Summary Obey Amount Sign
| Adds an Invoice AP/AR column to the Receivables and Payables Summaries. |
Invoice Approvals by Type
| Specifies whether the control of invoice approval by type is enabled or not; adds an Invoice Approval Types control list to the Object Rights tab in Security, to grant users rights to approve specific types of invoices. On the Approve Invoices List and Transaction Summary, if a user does not have approval rights for an invoice type, the Review link will not be available for those invoices. |
Invoice Postings by Type
| Specifies whether the control of invoice posting by type is enabled or not; adds an Invoice Posting Types control list to the Object Rights tab in Security, to grant users rights to post specific types of invoices. On the Post Invoices List and Transaction Summary, if a user does not have posting rights for an invoice type, the Post link will not be available for those invoices. |
Invoice Rejects by Type
| Add Security Object Rights to reject specific invoice types per user/group. |
Invoice Reversals by Type
| Specifies whether the control of invoice reversal by type is enabled or not. When enabled, on the Object Rights tab in Security, an Invoice Reversal Types control list is added to grant users rights to reverse specific types of invoices. |
Enable Receivable Status
| Enables Legal Specialist (as defined on the Receivable Details form) and Receivable Status tracking in the Receivables Summary. |
Enable Invoice Accrual Percentage
| When enabled, an Accrual % field appears and can be used to anticipate bad debt on the following receivable invoices: Freight Invoice, Claim Invoice, Time Charter Billing, Voyage Other Revenue, and Voyage Expenses Rebill. - Accrual % defaults to blank. Blank is interpreted as 100%. You can manually set Accrual % to any value greater than 0.
- An Update button appears so that you can modify Accrual % on invoices that are posted; prior to posting, you can save the invoice to update its Accrual %.
- The Accrual % value has no affect on posting; the full invoice amount is always posted.
On the Voyage P&L: On Monthly Accruals, for invoices with Accrual % less than or greater than 100, the amount accrued = original invoice amount less provision for bad debt. |
Auto Adjust Accrual Percentage | Applies only when CFGEnableInvoiceAccrualPercentage is enabled; as invoice payments are received, the invoice Accrual % is automatically evaluated and increased when necessary to ensure that the sum of payments is not greater than the accrual amount. |
No Comments on Invoice Approval | When enabled, there will be no option to add comments when approving an invoice. This does not apply to rejecting an invoice. |
Lock Financial Invoice After Approval | When enabled, no further changes can be made to the Financials invoice (Transaction Data Entry form) after the invoice has been approved. The invoice can still go through a subsequent approval process, or be rejected, but no data can be changed. |