1. Click Create/Add Details to select line items to add to the payment or bill in the Item Select form.
   
   
   • The first payment/bill includes the Time Charter Hire for the first period. To adjust the amount of the Hire, a user can adjust the date range for the hire calculation in the previous invoice screen, add Additional TC Hire which affects the P&L, or add Hire Adjustment which does not affect the P&L.
   • To add miscellaneous line items to the invoice object, add Voyage Expenses which affect the P&L, or Miscellaneous Adjustments which does not affect the P&L. For more details, see Time Charter Miscellaneous Adjustments.
   • If a Ballast Bonus payment is needed, the check box is highlighted in yellow.
   • The first payment/bill also includes the Cost On Delivery of bunkers; it might include Commissions and other costs. If the actual price of bunkers is different from the estimate, enter an Adjustment here. Bunker items that should be invoiced/reinvoiced are highlighted in yellow.
   • When configuration flag CFGAutoSetCleanItems is enabled, in the following cases, Hold Cleaning items (Intermediate HC/ILOHC) are automatically selected:
     
     • For a TCTO voyage:
       • If Intermediate HC was added to a TCO Bill, Intermediate HC is selected on the Item Select form of the next TCI Payment.
       • If Intermediate HC was selected and set for a certain number of times in the TCO Bill, the same number is set in the TCI Payment.
       • If the voyage is not yet completed and is marked as Last TCI voyage, any billing of ILOHC in the TCO Bill triggers automatic selecting of Intermediate HC in the TCI Payment.
     • For any TC voyage (TCOV or TCTO), if a linked voyage is marked as the Last TCI voyage and is in Completed status, the next TCI Payment will have ILOHC selected by default.
     • When adding ILOHC to a TCI Payment or TCO Bill, if a linked voyage is marked as Last TCI or Last TCO, that voyage number will be assigned to the ILOHC line on the invoice. 
     • To set a Voyage/Misc Expense as estimated and have it appear on the SoA Recap Report, create Operations Ledger code ESTEXP, select Misc Adjustments, and then select ESTEXP in the Subcode field on the ADJST line of the Time Charter Payment.
       • Once the actual expense is incurred, create a credit for the estimate (using ADJST/ESTEXP) and then create a new line for the actual expense.
     Notes:
     • If ILOHC is set as a Lumpsum provisional entry, it appears on the P&L once it has been allocated to a voyage on a hire payment, unless it is the last TCI voyage (where it automatically shows).
     • If INTHC is set as a Lumpsum entry, it appears on the P&L once it has been allocated to a voyage on a hire payment.
     • If INTHC is set as a Lumpsum provisional entry, it appears on every voyage P&L estimate under that TC contract.
2. When you finish selecting, click OK; the line items appear on the payment or bill.

Voyage Rebillables and TC Grid

Only Rebill Exp and TCI Reb Exp Rev/Exp types in the Voyage Other Revenues and Expenses appear in the Voyage Rebillables grid. Conversely, oOnly TC Rebills created through use of the TC Rebill column on Time Charter Payments or Time Charter Bills appear in the TC Rebillables Grid.

The following are column definitions in the Voyage Rebillables grid:

• T: Type of rebillable port expense. The type defaults to O.
• S: Click to select/clear this column to include/exclude the voyage rebill in the TC invoice when Expenses Rebill is selected.
• AdmFee: Select to include the Admin Fee for this rebillable item. If an item's Admin Fee is excluded from a normal invoice, it will still appear in an incremental invoice.
  • The rebill amount and Admin Fee (if any), are included in TC invoice.
  • The Admin Fee can be entered in the Time Charter contract in the Rebillable Admin Fee % field.

User must select Expenses Rebill at bottom left corner to add line items selected in the S column to the invoice object.

Item Select for Incremental Payments or Bills 

To create an invoice with Payment Type Incremental, the Issue Date must be entered. A credit will be applied to any invoices with Issue Dates before this one.

• When the Time Charter status is Redelivered, the Include Redelivery Bunkers check box is selected by default. If no actual redelivery bunkers data is available, and you select this check box, the estimated redelivery bunkers data is used in the incremental invoice.

Outstanding Hire-Payment Adjustments Report

The Outstanding Hire-Payment Adjustments Report is available from the Operations module.