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Forms have a number of special fields and controls defined, some with calculations, that are on the defined forms and that you can add to forms. When forms include these fields, the data is validated, to make sure that required data is entered and values are valid, before users can save the form. Examples of special fields are:

Date/Time Fields

Dates can be selected from a calendar and must be entered in the date format specified in System Configuration. The GMT offset appears next to the Time field; times must be entered in HH:MM format, like 08:10. 

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• The form has already been submitted for that date.

• A form was not submitted for the previous date, unless it was outside the current voyage or unless the form is required only when the vessel is in passage, and it is not in passage.

Latitude and Longitude Fields

These fields accept both decimal and degree formats, as shown in placeholder text in the fields; they also accept negative values for directions corresponding to South or West.

Weather Fields

• Arrival Notice and Departure Notice weather fields:
  

  

• Noon Report weather fields:
  

  

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• Bad Weather Hours: This field maps to Bad Weather Hrs on Activity Reports.

• Sea Height: This number must be entered in decimal format.

• Swell Height: This number must be entered in decimal format.

• Current: Current speed, in knots (Noon Report only).

• Current Direction: With or Against (Noon Report only).

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  Cargo Handling Control Cargo Handling Control

Cargo Handling Control

The Cargo Handling control is a grid on the Cargo Handling form with a line for each cargo, where you can record the details of cargo being loaded or discharged. The control can manage two or more cargoes with the same type and operation, or multiple liftings of the same cargo in a port. 

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When a form is approved that has a Cargo Handling control, Cargo and Cargo ID populate in the Onboard, Operations, and Voyage Manager Forms lists.

For Bunkering

The Bunkers ROB, Event ROBs, and Bunker Consumptions controls, Bunker Tanks table, and Bunkering field enable Masters to send detailed fuel-consumption information to shore.

These controls and field display Fuel Types and consumption categories specified as applicable to the particular Vessel Type or Vessel.

Bunkers ROB Control

The Bunkers ROB control is a grid with information for each Fuel Type applicable to the particular vessel. For each Fuel Type, the control displays the Last ROB amount and the Unit of measure. The ROB control can capture ROBs by sulfur content within a particular Fuel Type. It can also capture auxiliary-engine fuel consumption separately from main-engine fuel consumption.

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Unless Use Basic Consumption is selected for the Form Group, the Consumption column includes:

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• This is the first ROB entry for the Fuel Type.

• This is the first ROB entry for the voyage, and the voyage is not consecutive.

• If the current ROB entered is greater than the Last ROB amount, a message to complete a Bunkering form appears. Until the bunkering information is entered, a draft of the original form can be saved, but the form cannot be submitted.

• In addition to entering the total ROB amount, the breakdown of the system-calculated consumption value across various categories (Propulsion, Generator, etc.) can be specified. The system automatically calculates an adjustment to balance the category breakdown with the total consumption. However, if all fuel Consumption Breakdown categories have been disabled, the bunker Consumption Breakdown categories do not appear.

Event ROBs Control

The Event ROBs control records Bunkers ROB for specific events and time frames.

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Bunker Consumptions Control

The Bunker Consumptions control captures total volume as well as the Time (hrs) used within each consumption category, which can assist with performance reporting.

A table appears for each Fuel Type applicable to the particular vessel.

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Customizing Consumption Category Labels and Tooltips

To specify labels and tooltips for parts of the Bunkers ROB and Bunker Consumptions controls:

1. Add or edit a Form Group.

2. Click  to expand any of the following sections, click add to add a row, and then complete the fields.
   

   • Customize Consumption Control: For the Bunker Consumptions control only.
     Note: Changes made in this section override those made in the Customize Bunker ROB Control section. In the Bunker Consumptions control, consumption categories and engines will appear in the same order as they are entered.

     

     • Category Name: Consumption category or engine name.

     • Tooltip: Text to appear when the mouse pointer is held over the Category Name in the Bunker Consumptions control.

     • Engine: If the Category Name and Tooltip are for an engine, select this check box. If they are for a consumption category, clear this check box (default).

   • Customize Bunker ROB Control: For the Bunkers ROB and Bunker Consumptions controls.

     

     • Consumption Category: Field to rename.

     • Category Name: New name to appear on the form.

     • Tooltip: Text to appear when the mouse pointer is held over the Category Name.

3. To save the changes, click .

To delete a row, click del; to reset consumption category labels and tooltips to default values, click .

Sulfur % Column

If you want to track sulfur on your form, you must specify this on the Fuel/Lube Types form in the Data Center by selecting Track Sulfur % check boxes:

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If you do not want to see sulfur % on your forms, you will need to go to the Data Center and Fuel/Lube Types, clear Track Sulfur % check boxes, save, and reset master data in Voyage Reporting System Configuration.

Bunker Tanks Table

The Bunker Tanks table uses the master data from Vessel details to populate the tank information, allowing vessel-side users to submit volume and ROB data. This data is not imported into Operations and can only be used for reporting via the API or Report Designer.

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When Fill % is over 100.00, a warning appears to the vessel-side user. You can also configure a warning to display if capacity is over a set Fill Capacity Warning %. 

Bunkering Field

Like an ROB field, a Bunkering field must be associated with a Date/Time field located on the same form that must be completed before the Bunkering value can be entered.

A Bunkering field must also be associated with a particular Fuel type.

Bunkering Table, Bunkering Completed, and Supplier

When you add certain bunkering elements to a custom form, the required elements are automatically added to ensure that the necessary data is recorded:

For Port Activities

Port Activity Control

The Port Activity control enables you to update Date From, Time, and Remarks for all Port Activities (instead of for an individual activity using the Port Activity element type).

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It includes the following columns:

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• Port Activity: Select a single Port Activity.

• Berth: Select from all Port Activities that have their Berth column selected and Cargo column cleared in the Data Center. If a Port Activity Template exists, only those activities defined in the template are available.

• Cargo: Select from all Port Activities that have their Cargo column selected in the Data Center. If a Port Activity Template exists, only those activities defined in the template are available.

• ROBs for each Fuel Type for each Activity: With Track Event ROBs selected for the Form Group, click Show ROBs on the bottom of the Port Activity control.
  

  

Delay Events Table

Note: When setting up Port Activities in the Data Center, at least one Delay End (DE) activity must Pair With a Delay Start (DS) activity Code.

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• Delay Start Type: Select from a list of DS Port Activities that are paired with DE activities.

• Delay Start Time: Updates Date From and Time on the DS Port Activity line.

• Delay End Time: Updates Date From and Time on the DE Port Activity line.

• Remarks: Updates Remarks on the DS Port Activity line.

Upcoming Ports Control

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The Upcoming Ports control is on the Offline Noon Report (for locations at sea only) and the Offline Departure Notice. This control allows the captain to enter ETAs for ports to be called next. Configuration options can be set in Form Groups.

Berth Name Field

When added to a custom form, the Berth Name field automatically populates based on the Berth column on the Voyage BL Info tab.

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Water Fields Water Fields

Water Fields

• Arrival Notice and Departure Notice water fields:
  

  

• Noon Report water fields:
  

  

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