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Instead of manual input into the ‘Hire’ field in Estimate (Voyage), with proper setup in Head Contract, the ‘Hire’ field gets automatically reflected with Daily Hire Expenses. Note that 5.0 Financial needs to be set up proper in order properly to automatically reflect the ‘Hire’ Hire field automatically.
To keep track of past/transferred voyages, Delivery, and Redel info operated under the same Head Fixture at 3.0 Voyages.
Keep track of all Offhires under the same Head Fixture at 4.0 Offhire.
To use the Invoicing feature at 5.0 Financial.
Creating of a Head Fixture is not compulsory. If managing Time Charter In and Hire Payment is to be handled outside of the VMS system, there may not be a strong reason to rely on the Head Contract feature.
1.0 Creating a Head Contract
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On the Vessel Register, unlock the lock icon.
Click add, and a window opens up shown as above, as shown in the following image.
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2.0 Contract
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Parties
Fill in the fields accordingly. ‘Owner’ & ‘Broker’ The Owner and Broker fields are dropdown lists , where options are created from the Company Register.
Remarks
The remarks field here can be utilized to input Head Contract Terms for reference purposes.
C/P Done
Fill in C/P and TC#. These fields are free text and do not generate in-running numbers.
Select the Type of charter from the dropdown list.
Duration
Indicate the Duration which is , one of the main terms in a TC Contract. You may input for the Option period as well.
Terms
Delivery Range, Redelivery Range, and Notices are free text fields.
Input the number of days for Redelivery +/-, Option Declare, and Earliest Notice.
Left-click Click on Estimate Dates to generate the value in Yellow Highlightvalues highlighted in yellow in the following image.
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3.0 Voyages
Delivery & Redelivery
Input the Delivery & and Redelivery details. Take note Note that these are for reference purposes only and are not used in any Hire Calculation.
Voyages
Any voyages Transferred from the Estimate using the vessel in this Head Contract will be listed here. Below is a sample of how it will look like. The blue hyperlink directs you The following image shows an example of how the voyages are displayed. You can click the blue hyperlink to conveniently navigate to the voyage conveniently.
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4.0 Offhire
Any Offhire recorded in the Voyage will reflect under be reflected in this list automatically. In the last row, VMS totals up the total Offhire Days and Offhire CostCosts.
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5.0 Financial
Refer to "TC Out " Voyage, as they work on Financials follow the same logic.
6.0 Linking Head Contract to Estimate/Voyage
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Voyages can exist without a link to a Head Contract. Head contracts that are created after an estimate/voyage will not be automatically linked.
Contact the Veson Support Team to link the estimate/voyage with a particular Head Contract or remove the link altogether.
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To determine whether your voyage is linked to a Head Contract, click Vessel and check for a Head Contract number at the top right corner. The prior image shows the head contract number/name as ‘PFAM-01.'