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IMOS Documentation
IMOS Documentation
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Walkthrough: Scheduling a Voyage

These breadcrumbs show where you are in the walkthrough. To move to a different section, click its link:

Create a Cargo > Create a Voyage Estimate or Voyage > Hand Off to Operations

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The Cargo List is a standard IMOS list, so you can sort it, filter it, do a Quick Search, and create custom Views for it. You can also highlight recently changed Cargoes by configuring Chartering List Settings.

Statuses on the Cargo List

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Scheduling or Opening a Voyage from a Cargo

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Inactive Cargoes

If a disabled Cargo Name is already selected as an available cargo type in a COA, it can be selected in a lifting. It is expected behavior that existing records (such as a Cargo contract) are not updated when their Cargo Name is disabled.

For consistency, if a Cargo Name has been defined in a COA as an available cargo type, making it a contractual term, the system still allows you to select it in a lifting. As a solution for this record, once the cargo is removed from the cargo type in the COA, you will no longer be able to create a Cargo using the disabled Cargo Name.


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titleRelated Configuration Flags


Name/FlagDescription
Enable Cargo Status Security
CFGEnableCargoStatusSecurity

When enabled, the Edit Confirmed Cargo Contracts Module Right will be used to allow editing of confirmed Cargo/VC In records by a user.

Enable Multi Grade
CFGEnableMultiGrade

For vessels such as product tankers with the same kind of Cargo in several grades, enables Multigrade Cargoes: Changes the Cargo field to Cargo Group and adds a Cargo Grade column (for the Cargo Name within the Cargo Group) to the Itinerary/Options tab.

  • Each Cargo Name must be tied to a Cargo Group.
  • One Cargo Name must be created with the same name as the Cargo Group.

The Freight Invoice automatically adapts its format to display the Cargo Group, followed by the individual grades.

Note: The setting of this config flag determines which variable is available, and whether the No. of Grades variable is available, on the Pricing Rule form:

  • N: Cargo Type; No. of Grades variable not available
  • Y: Cargo Grade x; No. of Grades variable available

When the Cargo Grade variable is used in a Rule, its evaluation is done based on the order of Grades in the itinerary.

Charterer View
CFGChartererView

Uses the Charterer's view instead of the standard Cargo form. When enabled:

  • When a voyage is scheduled using Cargo as the source, the Opr Type on the Create New Voyage form defaults according to the Counterparty on the Cargo contract. If the Counterparty is an Owner, the Opr Type is SPOT, otherwise it is TCOV or OVOV depending on the Ownership field on the vessel. Opr Type can be changed, and if the selected type is incompatible with the Cargo counterparty, the Counterparty column in the Voyage Manager Cargoes grid is cleared.
  • All noncoload Cargoes in a voyage synchronize to have the same CP Date and CP Terms Details form.
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    CFGChartererView
    CFGChartererView
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    Laycan Duration
    CFGLaycanDuration

    Sets the default number of days after the Laycan From for the Laycan To.

    Use Company Lob Trade Area Hierarchy
    CFGUseCompanyLobTradeAreaHierarchy

    Sets up a hierarchy between Company, LOB, and Trade Area on several forms.

    Clear Company Lob on Copy
    CFGClearCompanyLobOnCopy

    Clears the Company, LOB, and Department values when copying a Voyage Fixture or contract.

    Show Remittance in Cargo
    CFGShowRemittanceInCargo

    Adds Remittance BankInvoice %Payment Terms, and Balance % fields to the CP Terms DetailsCargo COA, Cargo, VC In COA, and VC In forms. Also adds a Remittance Bank field to Time Charter Other Information. Remittance information flows between these places; for example, fixing an Estimate will transfer the remittance information.

    • On a Cargo COA, VC In, or Time Charter Out, changing the Company clears the remittance bank information, as this may change with a change to the Company.
    • On a VC In COA or Time Charter In, changing the Owner clears the remittance bank information, as this may change with a change to the Owner.
    • A default value for the Remittance Bank for each currency can be selected in the Address Bank Links tab entry for Cargo COA, Cargo, and Time Charter Out (Other Information) contracts, but it can be changed later.
    Contract Reference URL
    CFGContractReferenceURL

    Converts the Contract Link field to a Hyperlink. This is used to interface with third-party systems such as Chinsay.

    Schedule Max Lift
    CFGScheduleMaxLift

    Sets the Cargo CP Quantity to the Max Lift Quantity when scheduling a single cargo voyage where discharge is after all loads in the itinerary, using Create New Voyage from a COA or a Cargo or Schedule Voyage from a Cargo. After initial scheduling, all changes to CP Quantity must be made manually; there will be no automatic updates.

    Delete Fixture Upon Voyage Deletion
    CFGDeleteFixtureUponVoyageDeletion

    When a voyage is deleted, its Voyage Fixture is also deleted. If the voyage was created from a Cargo COA (with CFGPreserveGeneratedCargoes disabled), the voyage's Cargo is deleted as well.

    Reset COA Lifting Upon Fixture Deletion
    CFGResetCOALiftingUponFixtureDeletion

    When a Voyage Fixture is deleted, and its Cargo is a COA lifting, or when a COA Cargo is unscheduled by removing it from a voyage, the lifting is reset as follows:

    • The Cargo Status is set to Confirmed.
    • The Cargo Qty is reset to the Qty/Lifting value from the COA.
    Enable Benchmark Estimate
    CFGEnableBenchmarkEstimate

    In Voyage Estimate Details view, under Estimate Summary, a Benchmark check box appears. To mark an Estimate as a Benchmark Estimate, select the check box. Benchmark Estimates must have exactly one cargo, and they cannot be fixed.

    In Cargo COA and Cargo forms, an Exposure tab appears. If a cargo is linked to a Benchmark Estimate via the Exposure tab, the market rate will be used as the TCE in the Benchmark Estimate and back-calculate the $/ton rate in the Trading Profit and Loss.

    In Cargo Matching, when creating a New Program, a Create Estimate From Benchmark check box appears; if you select the check box, the Benchmark Estimate linked to the cargo will be used as the basis for the Estimate.

    Enable Voyage Manager Cargo List
    CFGEnableVoyManagerCargoList

    Adds Cargo and Cargo Handling tabs to the Voyage Manager. The Cargo tab is similar to the Cargo List, but only includes cargoes associated with the voyage. The Cargo Handling tab is similar to the Cargo Handling form; it includes a list of all cargoes associated with the voyage, with a line for each load and discharge. Lines highlighted in yellow indicate transshipment cargoes, while lines highlighted in blue indicate interservice cargoes.

    If a Cargo or VC In has at least one unacknowledged revision, its row is highlighted in the Cargo List.

    Enable Contract Mirroring
    CFGEnableContractMirroring

    Enables the following types of intercompany contracts to be mirrored: Cargo COA, VC In COA, Cargo, VC In, Time Charter In, Time Charter Out, and FFA/Option/Bunker Swap Trade. When a contract of one of these types is created with internal counterparties, a mirrored contract is automatically created from the opposite perspective, so that users from both legal entities can manage the contract and include it in both their operational planning and their trading exposure and P&L.

    • When both CFGEnableContractMirroring and CFGEnableTCInvoiceMirroring are Y, and when a TC contract is mirrored, TCO invoices are mirrored from TCI invoices. Incremental invoice type is unavailable for such mirrored TC invoices.
    • If an **OV voyage has cargoes with multiple internal charterers, it can be mirrored with multiple RELT voyages, one for each internal charterer's company.
    Allow Counterparty Overwrite
    CFGAllowCounterpartyOverwrite

    Displays a warning message when the Charterer field is changed on a COA-linked Cargo form.

    Default Claim Commission Invoice Setting
    CFGDefaultClaimCommissionInvoiceSetting

    This flag controls the default setting for broker commissions on Claims by setting the default value of M on TC In, TC Out, Cargo, Cargo COA, VC In, and VC In COA broker grids. Possible values:

    • 0 (default): Claims are not commissionable.
    • 1: Claim commissions will be invoiced separately.
    • 2: Commissions will be deducted from the Claim Invoice.
    Enable Lift Quantity Descriptions
    CFGEnableLiftQtyDescriptions

    Enables Quantity Descriptions, which can be used to indicate the status or intent of cargo lift quantities. You can select a Quantity Description in the Description column on CP Terms Details and Cargo itineraries.

    Enable Broker Rules
    CFGEnableBrokerRules

    When enabled, Cargo Broker Rules and Time Charter Broker Rules can be defined to add default brokers to contracts.

    Also adds Add Default Brokers to the TCO Estimate toolbar to default internal brokers by applicable rules.

    Cargo Import Check Actual Invoice
    CFGCargoImportCheckActualInvoice

    If enabled, then when a Cargo message is received through the interface, if there exist any corresponding Freight Invoices with status Actual, the Cargo message does not update the Cargo form and generates a return code of -2. For more information, see the Messaging Service Manual.

    Enable Operations LOB
    CFGEnableOpsLOB

    If enabled, displays an LOB (Line of Business) field on the Address (Type W), Voyage Estimate, Voyage Fixture, Voyage Manager, and contract forms.

    Copy Cargo Reference to Voyage
    CFGCopyCargoReferenceToVoyage

    If enabled, when scheduling a voyage from a Cargo, the voyage's Reference field is populated with the value from the Cargo.

    Enable Standards
    CFGEnableStandards

    Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Manager Itinerary behaves the same as the PortExp column in the Voyage Estimate itinerary:

    • For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Manager Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.
    • For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.
    • For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.
    • When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

    An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

    • When a COA is created from a Voyage Estimate, ECA Factor is copied from CP Terms to the COA.
    • When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.
    • When a cargo is scheduled, ECA Factor is copied from the cargo to the back-created Voyage Estimate.
    Enable Cargo Booking
    CFGEnableCargoBooking

    Enables the Cargo Booking form.

    Adds an option to Keep Booking No. when copying a Cargo or VC In.

    Adds a Booking No. field to nonincremental Freight Invoices; after a Counterparty is selected, you can select one booking of that Counterparty on the voyage, so that only those Cargoes are included on the invoice.

    Determines whether the No. of Cargoes in Booking variable is available on the Pricing Rule form:

    • N: Not available
    • Y: Available

    Cargo Import Check Actual Invoice

    CFGCargoImportCheckActualInvoice

    If enabled, then when a Cargo message is received through the interface, if there exist any corresponding Freight Invoices with status Actual, the Cargo message does not update the Cargo in IMOS.


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