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  • Voyage Expense Standards create lines on the Other Voyage Expenses form, on the Other Expenses tab.
  • Port Expense Standards create lines on the Other Voyage Expenses form, on the Detailed Port Expenses tab.
  • Voyage and Port Expense Standards are applied when elements of a Voyage Estimate are added, modified, or removed. When standards are reapplied, any existing expenses created from standards are removed. For example, when voyage dates in an Estimate overlap with Effective Date for a Voyage Expense standard, the expense is populated in the Estimate according to the standard. When voyages dates are modified such that the dates fall before the standard becomes effective, the expense will be deleted.
  • Manual edits to standard expenses will be overwritten or removed when Expense Standards are reapplied. 
  • When you schedule an Estimate, all expenses on the Estimate (manually-entered expenses and automatically-generated standard expenses) are added to the voyage. Standard expenses are not automatically generated for the voyage.


Expand
titleRelated Config Configuration Flags


CFGEnableStandards

Hides the Port Expense field on some forms, enables standards for expenses, and adds a Port Expenses Details form and a Port Expenses Details button on the Port Expenses Summary to open it. When detail-level port expenses are being used, the PortExp column in the Voyage Itinerary behaves the same as the PortExp column in the Estimate itinerary:

  • For a port with no detail-level port expenses, you can edit its PortExp amount in the Voyage Itinerary Cargo Tab. The voyage P&L shows this amount as estimated expenses for that port.
  • For a port with a single detail-level expense, that amount appears and can be edited in the voyage itinerary PortExp field. An estimated expense entered before creating the detail-level expense is no longer displayed in the voyage P&L.
  • For a port with multiple detail-level expenses, the itinerary PortExp field shows the sum of the detail-level expenses for that port and cannot be edited.
  • When CFGVoyageExpenseAllocation is set to Y, a Voyage Expense Allocation section will be added to the Voyage Estimate Profit & Loss Report, and optionally to the Voyage Profit & Loss Report.

An ECA Factor field also appears on COA, Cargo/VC In, and CP Terms Details forms. When ECAFactor is used in an IMOS ECA Recovery Charge Results/Fee expression and an ECA Factor value is entered on a contract, an ECA Recovery Charge Extra Freight Term is generated on that contract.

  • When a COA is created from an Estimate, ECA Factor is copied from CP Terms to the COA.
  • When a COA Lifting is created, ECA Factor is copied from the COA to the Cargo.
  • When a cargo is scheduled, ECA Factor is copied from the cargo to the back-created Estimate.
CFGEnableVoyEstUpdates

Automatically updates Standard Expenses on an Estimate to reflect changes in the voyage:

  • The Estimate for a scheduled/commenced/completed voyage is back-created each time the voyage is saved.
  • Actual (BL) load and discharge quantities are used in standard expense calculations on voyages and Estimates when they are available. If actual quantities are not available, planned lift quantities are used.
  • Any changes to Detailed Port Expenses are maintained when a standard is reapplied.
  • Manually entered Expected Actual values are maintained for existing standard expenses.
  • Standard expenses that no longer apply because of changes in voyage data or standard definitions are maintained if Expected Actual values have been entered.
  • On the Port Expenses Details form, the Estimate column shows the estimated port expenses from the Estimate linked to the voyage.