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When completing standard forms, masters can work with drafts, submit forms, retrieve the last submitted form and ROBs, format for print, and export to XML.
Veslink Standard Forms
The following standard forms are available:
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Noon Report 
Arrival Notice  Arrival Notices submitted to a non-consecutive uncommenced voyage will now automatically commence that voyage. This includes Arrival Notice submissions via the vessel forms, the Agent Portal, and the API. Departure Notice  Bunkering FormNote: Requires Veslink with IMOSConnect.  If you enter a value in the Port ETD field, the voyage's itinerary in IMOS will be updated with that ETD. Cargo Handling FormNote: Requires Veslink with IMOSConnect. 
Delay/Off-Hire Notice
Note: Requires Veslink with IMOSConnect. The Delay/Off-Hire Notice handles both delay and off-hire records and populates the Delay form in the IMOS Voyage Manager. With Track Event ROBs selected for selected for the Form Group, a ROB column appears in the fuel grid, where you can capture ROBs at the end of the delay.
Note: Requires Veslink with IMOSConnect. Port Activities can be defined by Port Function and/or Voyage Template in the IMOS Data Center. This information is then sent to the vessel as part of the forms package.
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Working with Offline Form Drafts
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Requires Google Chrome, Mozilla Firefox, or Apple Safari. |
To save a draft on your browser, click 
. A timestamp appears A timestamp appears at the top of the form (for example, 
).
To open a draft, click its The last Draft Saved timestamp link timestamp link.
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To save a draft on your computer:
If you are using Google Chrome, Mozilla Firefox, or Apple Safari, click
.If you are using Microsoft Internet Explorer, click
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To open a draft, click 
and then select the file.
Submitting a Form
To submit a form to shore:
Click
Submit.
Select the information you want to include in the submission, click Create Email..., and then follow the instructions on the Complete Form Submission form.
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When sending the |
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form via email, |
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make sure to remove any email signatures after the submission text (i.e., human-readable text and/or encoded data) |
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. Otherwise, the submission will fail. If the email body is |
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larger than a certain size limit, then Windows prevents Veslink from automatically inserting the large content into the email. In this case, the email body, subject, and email address |
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must be manually copied into a new email |
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Retrieving the Last Submitted Form
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To retrieve the last submitted form, at the top of the current form, click the Last Submitted time stamp link (for example, 
).
Retrieving Last Submitted ROBs
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To retrieve last submitted ROBs:
Open an Offline Form that includes a Bunkers ROB control.
In its Form Group, the Show Last ROB column in ROB control
the checkboxcheck box must be selected.
Above the Bunkers ROB control, next to Retrieve
Last ROBLast ROB, click the time stamp link.
Printing a Form
When you click 
, a printer-friendly version of the form appears in your browser. To print the form, print the browser page.
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To export a form to XML, click 
.
For a Statement of Facts, if you have the Charterer column enabled in the Port Activity control, you are prompted to select charterer(s) for which you want to export port activities.
Configuring the Form Definition
Clicking the hyperlinked name of a Standard Form will bring users to the Form Definition page, where various settings can be modified.
To set forms' auto-approval, untick Requires Approval checkbox.
For example, to configure forms to be automatically approved, clear the Requires approval check box:
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