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In general, an invoice cannot be saved if it has the same invoice number as another invoice for the same vendor.
The Platform will check against Operations invoices, which are invoices that are status Pending, Actual, or Posted.
- When an AP invoice is set to status Actual on the Voyage Other Revenue/Expenses form, the Platform will check if the invoice number is already in use for the vendor.
- If an invoice number is manually entered on the Profit Share Distribution form, the Platform will check if the invoice number is already in use for the vendor when the user clicks .
- When an AP invoice is entered directly on the Transaction Data Entry form, the Platform will check if the invoice number is already in use for the vendor when the user clicks _{Image Removed}clicks Save and Post.
- When any AP or AR invoice reaches Posting stage, the Platform will check if that invoice number is already in use for that vendor when the user clicks Image Removedclicks Save and Post.
When an invoice is reversed, a new Invoice Number is generated:
- For AR invoices, that is the next number in the available set.
- For AP invoices, by default, -R is appended to the invoice number to make it unique (controlled by configuration flag CFGAppendRToReversalInvoiceNumber).

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In general, an invoice cannot be posted if another posted invoice with the same invoice number for the same vendor already exists.
When an invoice is entered directly on the Transaction Data Entry form, the Platform will check if the invoice number is already in use for the vendor when the user clicks Image Removedclicks Save and Post.
When an invoice reaches Posting stage, the Platform will check if that invoice number is already in use for that vendor when the user clicks Image RemovedSave and Post.
When an invoice is reversed, a new Invoice Number is generated that is the next number in the sequence (depending on whether you are using default numbering or numbering by company).
- If the Invoice Number is manually entered (as is the case in the default AP numbering scheme), -R is appended to the invoice number to make it unique.

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title	Related Configuration Flags

Name/Flag	Description
Enable Document Numbers CFGEnableDocumentNumbers	Enables Document Numbers functionality, which includes support for AP invoices. With document numbers enabled, the <docNo> tag in the release XML for payables will populate basis the designated numeric range as specified in the Financials setup.
Doc No Table Scan CFGDocNoTableScan	If an unposted invoice is deleted, the Document Number assigned as its invoice number must be reused. This is needed in order to comply with Finnish law. CFGEnableDocumentNumbers must be enabled and configured in Financials.
Check Duplicate Invoice No in Operations CFGCheckDuplicateInvNoInOps	Controls validation of invoice numbers for invoices created on the Voyage Other Revenues and Expenses, Profit Share Distribution, or Transaction Data Entry form. The available options are: N = No validation. Y = No duplicate numbers allowed for the same vendor. An invoice created in one of these forms cannot be saved when the invoice number is the same as a different bill record for the same vendor. A = No duplicate numbers allowed for the same vendor within the same Account Period. An invoice created in one of these forms cannot be saved when the invoice number is the same as a different bill record for the same vendor in the same Account Period. When auto-numbering invoices: If neither CFGCheckDuplicateInvNoInOps nor CFGCheckDuplicateInvNoInAct is enabled, invoice auto-numbering considers only AP invoices when auto-numbering an AP invoice, or only AR invoices when auto-numbering an AR invoice. If either CFGCheckDuplicateInvNoInOps or CFGCheckDuplicateInvNoInAct is set to either Y or A, invoice auto-numbering considers both AP and AR invoice numbers.
Check Duplicate Invoice No in CFGCheckDuplicateInvNoInAct	Controls validation of invoice numbers at the time of posting for financial invoices originally created on the Voyage Other Revenues and Expenses or Transaction Data Entry form. The available options are: N = No validation. Y = No duplicate numbers allowed for the same vendor. An invoice created in one of these forms cannot be saved when the invoice number is the same as a different bill record for the same vendor. A = No duplicate numbers allowed for the same vendor within the same Account Period. An invoice created in one of these forms cannot be saved when the invoice number is the same as a different bill record for the same vendor in the same Account Period. When auto-numbering invoices: If neither CFGCheckDuplicateInvNoInOps nor CFGCheckDuplicateInvNoInAct is enabled, invoice auto-numbering considers only AP invoices when auto-numbering an AP invoice, or only AR invoices when auto-numbering an AR invoice. If either CFGCheckDuplicateInvNoInOps or CFGCheckDuplicateInvNoInAct is set to either Y or A, invoice auto-numbering considers both AP and AR invoice numbers.
Append R to Reversal Invoice Number CFGAppendRToReversalInvoiceNumber	When enabled with CFGCheckDuplicateInvNoInAct, adds -R to the end of the invoice number of a reversed AP invoice. When disabled, the reversed AP invoice number remains the same as the original.
Invoice No by Company CFGInvoiceNoByCompany	Use company code as prefix for invoice numbers.
Company Code Length on Invoice No CFGCompanyCodeLengthOnInvNo	Specifies the number of letters from the Company Code to be used in an auto-generated invoice number; only effective when CFGInvoiceNoByCompany is enabled.
Invoice No by Company Skip Gap CFGInvNoByCompanySkipGap	When CFGInvoiceNoByCompany is set to Y, do not reuse invoice numbers that belong to reversed transactions.
Auto Number Payables CFGAutoNumberPayables	Automatically assigns invoice numbers to AP invoices.
Auto General TCIP Invoice No CFGAutoGeneralTCIPInvNo	When enabled, if no invoice number is specified in a TC In Payment, the invoice number automatically defaults to [TCI Code] [Vessel Name] Hire [Hire Number] (for example, AKTA-I0001 MV AKTAIA Hire 1). The Hire Number is a sequential counter per TC contract.
Custom TCIP Invoice No CFGCustomTCIPInvNo	When enabled, if no invoice number is specified in a TC In Payment, the invoice number automatically defaults to [TCI Code]-[Hire Number] (for example, AKTA-I0001-1). The Hire Number is a sequential counter per TC contract.
Lock TCOB Invoice No CFGLockTCOBInvNo	When enabled, the Invoice No. field is disabled on the Time Charter Billing form.
APAR Invoice No Generation Unified CFGAPARInvNoGenerationUnified	If enabled, autogeneration of AP invoice numbers takes into account existing AR invoice numbers, and vice versa; in other words, AP and AR invoice numbers are generated from a single unified pool of numbers, and once used for an invoice of one type are unavailable for use by the other type.
Assign Invoice No in Financials CFGAssignInvNoInFinancials	When enabled, invoice numbers will not be generated until the invoice reaches the Transaction Data Entry form in Financials.

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Versions Compared

Old Version 4

New Version 5

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