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Note 1: Only reports with Output type CSV, Excel, PDF, Word, or XML can be sent to Distribution Lists and Address Book contacts.
Note 2: Only distributing reports with data, is achieved via the properties of the report: Actions -> Edit Properties → tick the box that says "Distribute Only Report With Data" -> OK
To set up a Report Designer report for distribution, follow these steps:
- Make sure that the report does not need any user input for the report criteria.
- To set up recipients for the report, do either or both of the following:
- Create a Distribution List.
- On the Contacts tab of an Address Book entry, select the Reports check box for individual contacts.
- On the Actions menu for the report, click Edit Properties. In the Output section, select the Distribution Lists and contacts to receive the report.
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- To distribute reports, do any of the following:
- On the Report List, select one or more reports and then, at the top of the list, click Distribute.
- Create a Scheduled Task in the Messaging Service to distribute reports. For more information, see the IMOS Messaging Service Manual.