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When completing standard forms, masters can work with drafts, submit forms, retrieve the last submitted form and ROBs, format for print, and export to XML.

Veslink Standard Forms

The following standard forms are available:

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Table of Content Zone
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  • Depending on the Location selected (In Port, At Sea, or In Transit), different fields appear.
  • Reference Port is an optional field that enables users to select from a list of standard IMOS ports. This can be used, for example, when sending a Noon Report when passing a port that is not included in the voyage itinerary. This field updates the Ref Port column in IMOS Activity Reports.

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Arrival Notices submitted to a non-consecutive uncommenced voyage will now automatically commence that voyage. This includes Arrival Notice submissions via the vessel forms, the Agent Portal, and the API.

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Note: Requires Veslink with IMOSConnect.

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If you enter a value in the Port ETD field, the voyage's itinerary in IMOS will be updated with that ETD.


Expand
titleRelated Configuration Flags


Name/FlagDescription
Enable Veslink Bunkering Form Date Sync
CFGEnableVeslinkBunkeringFormDateSync

When enabled, upon submission and approval of a Veslink Bunkering Form, the Bunkering Completed time and date field from that form will be synced with the Bunker Requirement Delivery field and the Bunker Invoice Delivery Date field, if they exist. If there are multiple requirements for the given port call, it updates each one of them.

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Note: Requires Veslink with IMOSConnect.

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  • The Berth field is a free-text field that is validated during the approval process in IMOS. The validation includes a list of all applicable berths available for the Cargo.
  • When you click in a Cargo Handling line, fields appear for Alternative unit figures and additional values.
  • For vessels that have one or more tanks defined, a Stowage section appears.

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Note: Requires Veslink with IMOSConnect.

The Delay/Off-Hire Notice handles both delay and off-hire records and populates the Delay form in the IMOS Voyage Manager.

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With Track Event ROBs selected for the Form Group, an ROB column appears in the fuel grid, where you can capture ROBs at the end of the delay.

Note: Requires Veslink with IMOSConnect.

Port Activities can be defined by Port Function and/or Voyage Template in the IMOS Data Center. This information is then sent to the vessel as part of the forms package.

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  • To insert an Activity line above an existing line, set the time of the activity to sooner than the existing line.
  • From the Port Activity Template field, you can select defined Port Functions or No Template.
    • If you select No Template, you can select Port Activities in the Port Activity control below it.
    • If a Voyage Template has been defined for the voyage, the Port Activities defined for it appear in the Port Activity control.
    • If no Voyage Template has been defined for the voyage, and you select a Port Function, the Port Activities related to it appear in the Port Activity control.
  • With Track Event ROBs selected for the Form Group, you can click Show ROBs on the bottom of the Port Activity control to enter ROBs for each Fuel Type for each Activity.
    To toggle back to entering basic information, click Hide ROBs.
  • For SPOT and RELT voyages in which bunkers are not tracked, to arrive and depart a port call, a single Statement of Facts form can be submitted. The form’s PS and PE date/times will be used as the arrival and departure date/times in the voyage. If the form only has a PS or only has a PE activity, it will not sail the port call. Additionally, if the port call is already sailed, the Statement of Facts form will update the port activities, including the PS and PE times.

Working with Offline Form Drafts

You can save drafts of Offline Forms on your browser or computer and then open them later to continue working.

Note: Requires Google Chrome, Mozilla Firefox, or Apple Safari.

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To open a draft, click its Last Draft Saved time stamp link.

To save a draft on your computer:

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To open a draft, click  and then select the file.

Submitting a Form

To submit a form to shore:

  1. Click .
  2. Select the information you want to include in the submission, click Create Email..., and then follow the instructions on the Complete Form Submission form.

Retrieving the Last Submitted Form

Note: Requires Google Chrome or Mozilla Firefox.

To retrieve the last submitted form, at the top of the current form, click the Last Submitted time stamp link (for example, ).

Retrieving Last Submitted ROBs

Note: Requires Google Chrome, Mozilla Firefox, or Apple Safari.

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  1. Open an Offline Form that includes a Bunkers ROB control.
    • In its Form Group, the Show Last ROB column in ROB control check box must be selected.
  2. Above the Bunkers ROB control, next to Retrieve Last ROB, click the time stamp link.

Printing a Form

When you click , a printer-friendly version of the form appears in your browser. To print the form, print the browser page.

Exporting to XML

Note: You must have Export Form Data to XML selected in System Configuration, on the Forms page, under Printing.

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Configuring the Form Definition

Clicking the hyperlinked name of a Standard Form will bring users to the Form Definition page, where various settings can be modified.
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