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Before creating a TC Out Voyage, you may wish to have a quick understanding of want to understand the difference between creating a TC Voyage and a TC Out Voyage here. It . Refer to the TC Voyage or TC Out article which will help you decide which is more suitable.
1.0 Navigate to
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TC
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Out
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Click the action menu.
Click TC Out.
Click New TC Out.
2.0 Contract
2.1 Input TC Main
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details and duration
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Fill in the CP details accordingly.
Input TC duration.
You may input the start duration based on the drop-down options available.
Input +/- Redel days the vessel can redeliver.
Input the CP Date and CP# for identification purposes.
Click Save andclose the TC Out.
The next section guides you on how to create TC Out voyages.
2.2 Charterer Voyages
Only upon Upon saving the TC OUT abovein the prior steps, is the add button is available for clicking to add voyages.
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You will then see an interface that looks similar to Estimate (TC Voyage). But without the segments for LEGS, REVENUE & EXPENSE, BUNKERS, EMISSIONS, and RESULTS. RESULTS is located on the TC Out Voyage main page, which will be is explained later part of in this pagearticle.
Please take note this is not an Estimate. There is no Estimate required to create voyages from TC Out.
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2.2.1 Cargo
Left-click on Cargo, and VMS will pop up a screenshot belowshow the screen in the following image. Since this is a TC, it is not mandatory to input cargo details. At the same timeHowever, if there is a you need to record cargo details for this voyage, you may input them do so here. Do note that no Freight Invoice can be created here.
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2.2.2 Legs
Input the itinerary accordingly. To update the itinerary on its Arrival and Departure, please refer to Voyage Operation.
Take note that if you were to plan for a bunker in a TC Out voyage, there is no Bunker hyperlink available on the TC Out voyage user interface. You will need to click into a Leg and access the Bunker from the below screenshotfollowing image.
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At this stage, click "Save“ Save.
2.2.3 TC Out Fixture
Left-click Click on " TC Out“ Out, and VMS will open a window that is with the same view as 2.0 Input TC Main Details & Duration. If you have saved the TC Out Voyage earlier, under the 3.0 Charterer Voyages, it will show the Voyage voyage number and its voyage information under the 3.0 Charterer Voyages.
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2.2.4 Creating Consecutive TC Out Voyages
Continue to click Click Add to create more consecutive voyages under this TC Out Fixture to track your Charterer’s voyages.
3.0 Delivery
After adding at least one Charterer’s Voyage, you will see the Delivery tab appearing on the TC Out Fixture. Left-click Click on Delivery to view the below screenshotfollowing screen.
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3.1 Bunkers & Times
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Select from the Dropdown for Voyage no and Leg on which the vessel was delivered to your Charterer from the dropdown list. The ROB and Time(z) are then automatically populated from the leg details updated by the user. Remember to ‘Lock’ the Delivery to mark this data as Actual.
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Make sure the current itinerary is up to date before selecting the voyage/leg. |
There is no need to input any Redelivery at this point. Only when there the vessel is about to Redelivery, Redeliver may you may select the expected Charterer Voyage created before in 2.2.4 Creating Consecutive TC Out Voyages.
3.2 TC Bunker Summary
Please refer to Estimate (TC Voyage) for the explanation of each parameter.
4.0 Financial
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4.1 Periods
Create Receivable Period
Input the period Description, Start, End, and Frequency.
Select Receiveable Receivable.
Input the Receivable items that are repetitive on the subsequent billing.
Select Daily if the item is basis a daily rate. If it is a lumpsum, Daily is not required.
ClickSave.
VMS will prompt a disclaim message that reminds you to confirm your Entry.
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Take note to ensure Ensure that the above information are is correctly recorded before savesaving. Once saved, VMS creates all temporary Hire Invoices based on the frequency inputted. These temporary Hire Invoices will be listed under 4.2 Financial, which will be explained further in the next segment. VMS does not allow you to make changes to the Period once the temporary invoices are created. |
Create Payable Period (Broker Comms)
Input the period Description, Start, End, Frequency
Select Payable
Input the Broker comms details
Select Daily and input the % and Daily Hire rate the comms applies to
Save
Similar to creating a Receivable Period, VMS will prompt a disclaim message that reminds you to confirm your Entry
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You will notice that now two types of Periods are created, both having the same duration Start to End.
4.2 Financials
The Period above defines what invoice line items to include. The financial segment allows you to create Invoices.
To create an Invoice, left- click on the line item under Financials.
Add any other expense/revenue/off-hire item/BOD/BOR here manually if there is to be included Saveneeded.
Click Save.
Create an Invoice(Refer to Invoicing (VC) for more info).
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Do Repeat the same process for Payable Invoice.
4.3 Statement of Account & TCE
Statement of Account
Go to Contract
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tab > Action
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Menu> Statement of Account.
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The statement of account PDA will be generated as a Downloaded PDF.
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TCE Result
The TCE result is the combined result of all the Financials.
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