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Home > Financials > Trial Balance, Balance Sheet, Income Statement

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Excerpt

Trial Balance: This report includes revenues, expenses, assets, and liability accounts summaries for the selected year and month(s), with totals for debits, credits, and the final balance. You can select to show the beginning and ending balances for the selected period.
Note: On the Account Periods form, if you do not enter a default Retained Earnings account, you may receive a large Unknown amount on your Trial Balance report. To rectify this, you will need to enter the default ledger code from the Chart of Accounts under the Retained Earnings field for the account period.

Balance Sheet: This report includes an assets and liabilities accounts summary for the selected month(s) and year (or year to date) with the total of debits, credits, and final balance. The beginning and ending balances for the selected period can be shown.

Income Statement: This report includes a revenues and expenses accounts summary for the selected year and month(s), with totals for debits, credits, and the final balance and profit (loss) for the specified period. You can select to show the beginning and ending balances for the selected period.

Report Options

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Field Name	Mandatory/Optional	Description	Use When?
Account Year	Mandatory	The Accounting Year for the Transactions to include based on the transaction Accounting Date.	Always.
Major Company	Mandatory	A Type W company from the Address Book; this field will determine which transactions are included in the report.	Always.
Subcompany/Vessel	Optional	A filter of Vessel Code or Subcompany Code. When the Company/Vessel Code is entered, the full name of the Vessel or Company populates in the field on the right.	When you want to view the report of transactions that are only related to a certain Vessel or Subcompany.
Group by Month	Optional	Not Selected: The report will show Debit and Credit amount in two columns (Debit and Credit) for each general ledger (GL) account for the whole period. Selected: The report will break down each month as one single column and show Debit and Credit amounts as positive and negative numbers for each GL account within that month.	When you want to view the balance of the GL account codes month by month
Show Beginning and Ending Balance	Optional	Select to include two additional columns (Beginning Balance and Ending Balance) to show the beginning and ending balance of the GL accounts.	When you want to view the beginning and ending balances of the GL accounts
Exclude Year-End Vessel Results Transfer	Optional	Select to exclude the year-end vessel results transfer from the report.	When you want to exclude the year-end vessel results transfer from the report
Month selection check boxes	Optional	Select the particular month(s) or Year to Date as the reporting period. If none of these check boxes are selected, all transactions of the accounting year will be included in the report.	When you want to select particular months instead of the full accounting year to be reported
Trial Balance	Optional	Button to generate Trial Balance upon the selected options.	When you want to generate a Trial Balance
Balance Sheet	Optional	Button to generate Balance Sheet upon the selected options.	When you want to generate a Balance Sheet
Income Statement	Optional	Button to generate Income Statement upon the selected options.	When you want to generate an Income Statement

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Versions Compared

Old Version 12

New Version 13

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Report Options