In the Veson IMOS Platform, follow the below step-by-step instructions to create an Estimate.
See also:
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Step 1: Go to the Estimates Workspace
To create a new Estimate:
Navigate to the Chartering module from the main menu.
Click Estimates.
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Step 2: Start in Estimate Column View
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For routing options, the Estimate details view must be opened. To go to Estimate details view, click the ID of an Estimate column.
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Click Untitled Click Untitled (when unsaved) or the name of the Worksheet in the details view to switch back to the column view.
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Step 3: Select a Vessel
Start typing the Vessel name or select it from the drop-down menu.
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Step 4: Update Vessel-Related Details
Update vessel-related details:
Add Daily Cost
Define the default Speed Ballast/Laden.
Insert a Ballast Port.
Insert a Commence Date, if needed.
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Step 5: Enter Ballasting Cost Details
Click the Ballast Port to access Ballasting Cost Details. This form shows how much it costs from the last port vessel called or the specified open position for the vessel to reach the first load port.
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Step 6: Open Vessel Details
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Each vessel will have the following bunker consumptions defined:
Sea Consumption (Ballast) at x Speed: Daily metric tons (MT) of bunkers consumed when the vessel is empty, at a certain speed
Sea Consumption (Laden) at x Speed: Daily MT of bunkers consumed when the vessel has cargo on board, at a certain speed
Port Consumption (Loading): Daily MT of bunkers consumed while the vessel is loading
Port Consumption (Discharging): Daily MT of bunkers consumed while the vessel is discharging
Port Consumption (Idle): Daily MT of bunkers consumed while the vessel is not doing cargo operations
Other key vessel information:
Capacity: The maximum volume of cargo the vessel can accommodate (in m3, feet, or Bbl)
Deadweight Tonnage (DWT) At Summer: A measure of a vessel's weight carrying capacity, not including the empty weight of the ship
Constants: A standard weight on the vessel, which must be taken into consideration when calculating the cargo quantity that the vessel can carry
Step 7: Enter Total Vars
Insert constants in Total Vars and then close the Vessel Details form.
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Step 8: Enter Bunker Prices
In the Estimate, enter bunker prices for this voyage. If this vessel has been used in VIP before, the last bunker ROB price from her last voyage will be automatically taken here.
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Step 9: Add Any New Cargoes
In the Estimate, enter new cargo information if the cargo has not been created in VIP:
Select a Cargo or Cargo Group name.
Enter the Charter Party Quantity (C/P Qty) and select the Unit.
Select an Option Percentage (Opt %) and Type (Opt Type).
Select a Freight Type (T) and freight rate (Frt Rate or Lumpsum).
Enter Commission Percentage (Comm%).
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Step 10: Add Any Existing Cargoes
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To add an already existing cargo, in the Cargoes grid, click Add New Row.
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Step 11: Enter Load and Discharge Port Details
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When you add a port, the Itinerary Details form appears, so that you can add relevant details:
Port Expenses
L/D Rate (or port days)
Terms
Extra Port Days
Any additional information as needed
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Step 12: Enter Freight and Commission Rates
Enter the Freight Type, Freight Rate, and Commission % details.
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Step 13: Update CP Terms Details
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In the Broker column, enter the broker name or XADDCOM for address commission.
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Step 15: Build the Estimate Itinerary
In CP Terms Details, add a row for each port.
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Click Add New Row.
Specify the port function (F).
Insert additional port details.
Dem: Demurrage Days. The rate is specified in the top section of the Estimate.
OExp$: Dollar per ton liner expenses
Step 16: Add Port Expenses
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Use the Shortest Itinerary menu option to rearrange the itinerary for the shortest route for all cargoes.
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Step 18: Adjust the Estimate Itinerary
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You can manually plan the Itinerary on the Estimate Port/Date tab, where you have the options to:
Make any changes to the itinerary: Right-click to Delete Port or Insert Port. Move Up, Move Down, or Move To a certain position to change the sequence.
Change the speed setting on a voyage leg.
Select the correct port function (F).
Change the weather factor (WF%) on a voyage leg.
Insert additional Idle days.
Insert additional port days (PDays).
Note: If more than one cargo is loaded at the same port, these operations are shown multiple times on the Estimate Cargo, Draft/Restrictions, and Port/Date tabs but are only displayed once in the Port/Date Group tab.
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To visualize and optimize your itinerary, you may open the Estimate map view.
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Notes:
The following steps are to optimize the itinerary on the map. All changes you make on the map will update your Estimate itinerary.
VIP calculates distances from berth to berth and not pilot station to pilot station. Insert pilot stations in itinerary as required.
Step 20: Optimize Routing for ECA, Piracy, and Weather
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Select alternative routing as necessary:
Set ECA routing as necessary.
Select Piracy routing as necessary.
Drag-and-drop additional ports as needed.
Note: The best way to move ports is to drag-and-drop the port icons.Observe Weather forecasts.
Scroll down and observe changes to the P&L in Estimate column view.
Return to the Estimate details view by clicking the Estimate ID.
Note: VIP does not prompt routing options, but uses the shortest route by default.
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After planning the voyage itinerary, the next step is to plan for bunkers. On the Estimate menu, click Bunker Planning.
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Step 23: Create a Bunker Plan
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For each available bunker type, ensure the initial quantity and price are correct.
Insert bunkering ports in the itinerary as necessary with port function F. Bunker liftings can also be registered against load (L), discharge (D), and Canal (I) ports.
Note: Remember to insert extra port days (XPD) in the itinerary for bunkering time (0.5 days normally).Plan for bunker liftings by entering the intended lifting quantity and estimated bunker price at the time of bunkering. Select the "Transfer Received When Fixing" tick box before scheduling the voyage if you want the liftings to flow through to the voyage.
Close the form when planning is completed. The P&L figures are updated accordingly.
Note: You can make use of the .TDEFAULT estimate to always have the "Transfer Received When Fixing" tick box selected by default.
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If you picked up existing cargo to try to fit on this vessel, the laycan of the cargo and the open date of the vessel might not exactly match. Sometimes, the vessel has to wait for the cargo at port if the laycan starts late. You can use the Wait for Laycan menu option to add any waiting days to the itinerary (if laycan is entered).
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Step 25: If Needed, Run the Reposition Analysis
Use the Reposition Analysis available from the menu and insert the reposition port in the estimate if required. A reposition port is needed if the expected next open position of the vessel is not the same as the last discharge port.
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Step 26: Set Up Max Lift Calculation
It is important to know a vessel's maximum cargo intake because, many times, the owner wants to load as much as they can to maximize their profit. VIP calculates the possible maximum loading quantity within the safety margin, known as Max Lift Calculation.
In the Itinerary section, click the Draft/Restrictions tab.
Enter Drafts, water density (Salinity), and stowage factor.
Make sure vessel details are correctly entered: Check warnings if Grain/Bale Capacity is missing from the vessel details. If so, click the VESSEL NAME link to insert missing information. To ensure the calculation is correct, click the Convert button to change from Ft to M3.
Note: By default, VIP calculates freight basis the L/D quantity.
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Step 27: Check Max Lift Calculation
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If there are other miscellaneous charges or revenues you can anticipate from the voyage (like survey cost, armed guards cost if you are passing through piracy zones, insurance cost, etc.), you can access Voyage Estimate Other Revenues/Expenses from the P&L panel; click the Misc. Revenue or Misc. Expenses link.
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Step 29: Enter Other Revenues and Expenses
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Select the expense or revenue Code, Type, Currency, and Amount in line with the type as a minimum.
More expenses may be inserted by adding new rows.
Step 30: Run Other Estimate Analyses
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Use Analysis to optimize voyage planning:
Freight Sensitivity Analysis
Speed Comparison Analysis: Click Generate From Vessel Speeds.
Bunker Sensitivity Analysis
Note: Avoid using the Speed Sensitivity Analysis as it is linear, theoretical data and is not based on vessel-configured data.
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