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The Voyage Expenses Rebill Management screen allows users to view, manage and generate rebills for transactions from Port Expenses and Other Revenues and Expenses (note not all rebill types are compatible with Voyage Expenses Rebill Management) in a centralized area on any given voyage.

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You can set up provisional invoicing for a Rebill Invoice to record expected expenses earlier, track them in the P&L, and then draw down from those when the actual invoices come in. For more information, visit the VIP - Provisional Invoicing article.


Expand
titleRelated Configuration Flags


CFGActEnablePendingInvoiceRebill

Include Pending invoices on this form.

CFGActDefaultCreateRebillClaim

Have the Create Rebill Claim check box selected by default.

CFGEnableInvoiceAccrualPercentage

When enabled, an Accrual % field appears and can be used to anticipate bad debt on the following receivable invoices: Freight Invoice, Claim Invoice, Time Charter Billing, Voyage Other Revenue, and Voyage Expenses Rebill.

  • Accrual % defaults to blank. Blank is interpreted as 100%. You can manually set Accrual % to any value greater than 0.
  • An Update button appears so that you can modify Accrual % on invoices that are posted; prior to posting, you can save the invoice to update its Accrual %.
  • The Accrual % value has no affect on posting; the full invoice amount is always posted.

On the Voyage P&L:

  • Invoices with Accrual % values of 100% or blank are handled normally.

  • Amounts for invoices with Accrual % values other than 100% are split between three lines:

    • The top summary line shows the accrual amount = (original invoice amount × accrual %).

    • If you expand the summary line, the next line shows the original invoice amount.

    • The line below shows Provision for Bad Debt = (original invoice amount − accrual amount).

On Monthly Accruals, for invoices with Accrual % less than or greater than 100, the amount accrued = original invoice amount less provision for bad debt.

CFGAutoAdjustAccrualPercentage

Applies only when CFGEnableInvoiceAccrualPercentage is enabled; as invoice payments are received, the invoice Accrual % is automatically evaluated and increased when necessary to ensure that the sum of payments is not greater than the accrual amount.


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