The moment you click New Estimate Under the Estimate Module, the below screen appears. This is where the Commercial department can estimate if a particular voyage is profitable to operate. This article will walk through the different items indicated with numbers shown below.
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Left-click on the Anchor icon to show more details of the Vessel selected. It is the same view when selecting a Vessel from the Vessel Register.
2.0 Description
This field is for inputting a description of the Estimate calculation. You may input texts that could be helpful for you to differentiate among the rest of the Estimates created. This text is reflected on the Grid View under the Voyage column. Note that this field is limited to 30 characters.
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Input the vessel daily hire in this field manually. Otherwise, if the Head Contract is recorded in the Vessel Register, the field will reflect the daily hire as per the Head Contract In information.
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Lay/Can: Input Start and End of Laycan. If the start of the laycan date is later than the arrival load port, the option to select ‘Wait for Laycan’ is available. This is further explained below 6.5 Fixture Summary
CP Qty: Input CP Quantity
Overage: Value of overage in %. This is automatically reflected on the invoice if overage does exist.
Dfrt: Deadfreight is always at 100% of freight value. This is automatically reflected on the invoice if deadfreight does exist.
Grades: Input the grade of cargo. There are default list available for selection when you left-click in the field. If there is a grade that does not appear on the list but is already added under Cargo Register, you can type in the first alphabets and a predictive list of options are available for selection.
Charterer/ Broker/ Agency/ Co-Broker: Select the Group Entity that is created under the Company Register.
Charterer/ Broker/ Agency/Co-Broker: Select the Company that is tagged to the Group created under the Company Register.
Comm: Input the commission % to apply to Revenue invoices
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C/P: Input CP date
Voy#: The voyage number should not require any input. It should be automatically generated the moment the ‘Acct Code’ in the Vessel Register is set up properly.
Fixture#: Free text to allow you to input your preferred Fixture value
Cargo: This field reflects cargo that is 'Linked'. Refer to Link Cargo from the action menu.
6.4 Laytime Terms
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Demurrage: Input the demurrage rate per day
Laytime (hrs): Input total laytime allowed for all load and discharge ports. If you are not using feature no.5, you may input the laytime allowed directly here.
Time Bar: For recording purposes
Other Time Bar: For recording purposes
Port Days (mt/day): You may select mt/day or mt/hr option. Trick to use this feature (Overcome a likely bug). Please ensure you have inputted at least one load and one discharge port (make sure the port function is indicated with L/D) under 7.0 Leg. At the same time, remove any initial value at no.2 above.
Once you input the Load/Discharge rate, VMS will based on your input with the CP Qty, calculate for you the value to reflect at no.2. A button ‘Apply’ appears to click. Upon clicking it, it applies to the estimation and to the fixture summary.
Terms: This field only appears if the vessel is ‘Set as Dry’ in the Vessel Register. Options selected here affect the multiplier at no.5.
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Port Name: Input the itinerary by entering the Name of the Port
Port Function: Select the function of the port call.
"C“: Canal Passage
"L“: Load
"D“: Discharge
"I“: Idle (Bunkering, Repairs, No Cargo Operation)
Port Cost: Input estimated port cost when the vessel is to call this port
Days: Automatically generated dependent on the value inputted for 6.4.2 Laytime (hrs). You may amend the value manually
Speed: Defaulted to the speed recorded in the Vessel Register. The speed affects bunker consumption calculations. Left-click on the Blue Font to open up the 9.0 Bunkers window
Wx: Weather Factor. Left-click on the Blue Font, input a % to add consideration of Weather delays, or other possible delays that could happen. This will automatically generate additional days into the itinerary.
Dist: Sailing distance between the previous port to the current port
Arrive/ Depart: ETA and ETD. These are automatically adjusted based on the Speed/ Days/ Dist/ Psg
Psg: Passage days (Sailing days) from the previous port to the current port
Bunker ROBS: The value here reflects the ROB basis departure ROB
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Double-click on the line highlighted in Red, and a pop-up window appears "Start Port“. A start port is the first port reflected under Leg.
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If Load port is same as Start Port, the first two line item will need to be the same port. First being the start port, and second being the Load port marked as "L“ |
In consecutive estimates, VMS will indicate the "Previous Voyage“ as the last Voyage Number Transferred. The bunker ROB is the ending ROB value derived from the last Voyage as well. The "Start Date“ is the ending date of the last voyage.
There could be cases where the Estimate is not required to take the data from the last voyage. In this case, you can click the dropdown and select N/A (and manually input ROB/ Start Date) or other voyages.
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Revenue Item: Select from the field dropdown the category of Revenue
WS: World scale % to the Rate. For example 95% to Rate of USD 100k (If WS is used, no value is required for Qty)
Qty: If the billing is via $/mt, input the quantity of cargo
Rate: $/mt. Click the Blue Font to see WS FLAT LOOKUP. You can input a Flat rate, select the year to apply to, and click "Apply“. The Flat rate inputted is then saved in VMS until the next manual overwrite. For subsequent estimates, you can select the "Year“ to retrieve the Flat rate easily.
"Ctrl + Double Left Click“ in the Rate field to open up Currency selection. The currency Exchange Rate is configured in Company Settings> Currency Exchange Rate. If you do not see this under Company Settings, please approach our Support Team to enable this feature.
Comm: Tick the checkbox if the item is commissionable for Ad Comm/ Broker Comms
Accrue: This determines how many % to consider to calculate into the 5.0 Result. For example, you may only wish to use 85% as a safe buffer for an estimated demurrage item inputted under Revenue that could incur in this Estimate.
Description: As the selection of 8.1.1 Revenue Item cannot be renamed manually, to indicate more elaboration of the Revenue Item, you may input the description, and the Description can reflect on the invoice when generated.
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