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Forms are sent by the office The office sends forms in a zipped folder that contains a single HTML file. The Noon Report opens first; if it is not part of the zipped folder, then the first form, sorted alphabetically by form title, opens. The other forms are available on tabs along the top of the form.
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Noon Report
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Depending on the Location selected Different fields appear depending on the Location selected (In Port, At Sea, or In Transit), different fields appear.
Reference Port is an optional field that enables users to select from a list of standard IMOS ports. This can be used, for example, when sending a Noon Report when passing a port that is not included in the voyage itinerary. This field updates the Ref Port column in IMOS Activity Reports.
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Note: The observed distance reported on the Arrival Notice should be recorded as the distance travelled traveled since the most previous report.
Departure Notice
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The Berth field is a free-text field that is validated during the approval process in IMOS. The validation includes a list of all applicable berths available for the Cargo.
When you click in on a Cargo Handling line, fields appear for Alternative unit figures and additional values.
For vessels that have A Stowage section appears for vessels with one or more tanks defined, a Stowage section appears.
These fields will collapse when users click out of the Cargo Handling Line’s data box for the sake of saving to save space and making make room for additional lines to be added.
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The Delay/Off-Hire Notice handles both delay and off-hire records and populates the Delay form in the IMOS Voyage Manager.
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Port Activities can be defined by Port Function and/or Voyage Template in the IMOS Data Center. This information is then sent to the vessel as part of the forms package.
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To insert an Activity line above an existing line, set the time of the activity to sooner than the existing line.
From the Port Activity Template field, you can select defined Port Functions or No Template.
If you select No Template, you can manually add Port Activities in the Port Activity control below it.
If a Voyage Template has been defined for the voyage, and you select a Port Function the Port Activities defined for the particular port function will automatically appear in the Port Activity control.
The Offline Form Tool will pull this info from the latest commenced voyage at the point of when sending the forms to the vessel. If the template was only added later, you will need to resend and make sure ensure that the vessel's latest commenced voyage for that vessel has a Voyage Template defined.
If no Voyage Template has been defined for the voyage, and you select a Port Function, the Port Activities related to it appear in the Port Activity control.
With Track Event ROBs selected for the Form Group, you can click Show ROBs on the bottom of the Port Activity control to enter ROBs for each Fuel Type for each Activity.
To toggle back to entering basic information, click Hide ROBs.For SPOT and RELT voyages in which bunkers are not tracked, to arrive and depart a port call, a single Statement of Facts form can be submitted. The form’s PS and PE datedates/times will be used as the arrival and departure date/times in for the voyage. If the form only has a PS or only has a PE activity, it will not sail the port call. Additionally, if the port call is already sailed, the The Statement of Facts form will also update the port activities, including the PS and PE times if the port call is already sailed.
Port Disbursement Form
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Requires access to the online Agent Portal. Not available as a Veslink Offline Form. |
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In the Description field, you can select from a list of expenses to add to the Disbursement form. The total expenses will calculate automatically as you add an Amount to each expense line.
The Total will calculate automatically as you add an Amount to each expense line. When you add a value to the Rate field, the form will automatically calculate the Amount (Base Currency) by factoring in the rate.
Once you select an option from the Status field (Advance, Final, or APR), the Reference field will populate automatically.
Working with Offline Form Drafts
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To submit a form to shore:
Click Submit.
Select the information you want to include in the submission, click Create Email..., and then follow the instructions on the Complete Form Submission form.
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When sending the form via email, make sure to remove any email signatures after the submission text (i.e., human-readable text and/or encoded data). Otherwise, the submission will fail. If the email body is larger than a certain size limit, then Windows prevents Veslink from automatically inserting the large content into the email. In this case, the email body, subject, and email address must be manually copied into a new email. |
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To retrieve last submitted ROBs:
Open an Offline Form that includes a Bunkers ROB control.
In its Form Group, the Show Last ROB column in ROB control check box must be selected.
Above the Bunkers ROB control, next to Retrieve Last ROB, click the time stamp link.
Printing a Form
When you click 
, a printer-friendly version of the form appears in your browser. To print the form, print the browser page.
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